Student Program Coordinator

American Institute of Physics Incorporated•College Park, MD

1d•$66,660 - $73,326•Hybrid

About The Position

AIP is seeking a Student Program Coordinator to support and enhance student engagement initiatives through the Society of Physics Students (SPS) and Sigma Pi Sigma honor society. This position plays a key role in coordinating programs that foster student leadership, professional development, chapter engagement, and educational outreach for undergraduate physics students. Working under limited supervision, the Program Coordinator collaborates with the Student Programs team to plan, implement, monitor, evaluate, and continuously improve a variety of student-centered programs and initiatives. Primary responsibilities include coordinating the SPS Internship Program, supporting educational and outreach activities for student chapters, assisting with student-focused events and conferences, and maintaining effective communication with students, faculty advisors, volunteers, and other stakeholders. The Program Coordinator serves as an important connection between students, chapters, and the broader Education team, helping ensure programs are well organized, accessible, and impactful. This role requires strong program management, organizational, and communication skills, along with the ability to manage multiple priorities, build collaborative relationships, and deliver an exceptional experience for program participants. The successful candidate is passionate about supporting student success and identifying opportunities to strengthen programs through planning, assessment, innovation, and continuous improvement.

Requirements

Bachelor's degree in Education, Higher Education, Student Affairs, Communications, Science, or a related field.
Minimum of two years of experience coordinating programs, events, student initiatives, internships, or educational programs.
Demonstrated experience managing multiple projects simultaneously while maintaining exceptional attention to detail.
Strong organizational and program management skills with the ability to prioritize competing deadlines.
Excellent written and verbal communication skills with the ability to engage effectively with students, faculty, volunteers, and organizational partners.
Experience planning events, workshops, conferences, or educational programming.
Strong customer service mindset with a commitment to creating positive participant experiences.
Ability to analyze feedback and recommend improvements to programs and processes.
Proficiency with Microsoft Office
Willingness to travel occasionally in support of student programs and conferences.

Nice To Haves

experience working with databases, CRM systems, or project management platforms (preferred Monday.com)

Responsibilities

Coordinate the day-to-day administration of the SPS Internship Program, including application management, applicant communications, onboarding logistics, and program support throughout the lifecycle.
Assist with planning and implementing professional development activities for student interns throughout the program.
Monitor program timelines, maintain accurate records, and ensure milestones and deadlines are met.
Evaluate program effectiveness and recommend process improvements that enhance the student experience.
Assist in the development and delivery of educational, leadership, and professional development opportunities for SPS chapters and Sigma Pi Sigma members.
Support outreach initiatives that increase student and chapter participation across programs.
Develop resources, communications, and engagement materials that help chapters successfully implement local programming.
Gather feedback from students, faculty advisors, and volunteers to identify opportunities for continuous improvement.
Serve as a primary point of contact for students, faculty advisors, chapter leaders, applicants, and volunteers by providing timely, professional, and responsive communication.
Coordinate communications related to internships, educational programs, events, awards, and chapter initiatives.
Maintain program documentation, databases, and reporting to support effective program operations.
Collaborate across departments to ensure consistent messaging and a seamless participant experience.
Support the planning and execution of student-focused conferences, workshops, webinars, leadership programs, and outreach events, including the Physics and Astronomy Congress (PhysCon).
Coordinate event logistics, registration, materials, vendor communications, and participant support.
Assist with budget tracking, project timelines, and pre and post-event assessments.
Represent SPS and Sigma Pi Sigma at conferences, student events, and outreach activities as needed while providing outstanding service to students and stakeholders.