Student Information Coordinator- High School

Cristo Rey Jesuit High School•Milwaukee, WI

10d

About The Position

Cristo Rey Jesuit High School seeks a Student Information Coordinator to ensure the reliability, integrity, and effective use of student data systems across academic, admissions, and advancement departments. The role leads system upgrades, data reporting, and user training, with a primary focus on PowerSchool and related software platforms. The Coordinator serves as the school’s primary contact for student information system (SIS) operations and a resource to school leadership for data-informed decision-making, reporting directly to the Principal. The position manages PowerSchool setup, integrations, user access and security, school-year setup and annual rollover, scheduling, state data exchange, enrollment and student records, transcripts, attendance and assessment data, and reports. It also maintains related platforms—including Schoology, TalkingPoints, PowerSchool Behavior Support, and Hapara—and supports staff through training and troubleshooting. The Coordinator ensures data handling and access comply with FERPA and applicable Archdiocesan and state retention requirements. Cristo Rey Jesuit Milwaukee is a private Catholic Jesuit high school serving 450 students. Its mission is to provide affordable Catholic secondary education with a college-preparatory curriculum and a Corporate Work Study Program to prepare graduates for success in college, work, and life.

Requirements

Minimum 3 years of experience with student information systems or school data management.
Personal knowledge of and alignment with Cristo Rey Jesuit High School’s Catholic and Jesuit mission.
Excellent written and oral communication skills.
Knowledge of Microsoft Office and database management.
Knowledge of Google Management System for a 1:1 student environment.
Ability to work independently and as part of a team.
Demonstrated ability to take initiative to improve projects and tasks.
Ability to analyze data, draw conclusions, make recommendations, and develop action plans.
Ability to work in a fast-paced, results-oriented environment.
Sensitivity to the ethnic, racial, and religious backgrounds of the student body.
Ability to exert 20–50 pounds of force occasionally or 10–15 pounds frequently to move objects; ability to lift 20 pounds.

Nice To Haves

Bachelor’s degree in Education, Information Systems, Data Management, or a related field preferred.

Responsibilities

Manage PowerSchool setup, development, integration, user support, environments, user accounts, and security settings; recommend improvements based on best practices.
Manage school-year setup and annual SIS rollover, including calendar configuration.
Facilitate data exchange and imports/exports between PowerSchool, WISEdata, and third-party platforms.
Train and support staff in data entry, security, reporting, printing, and use of school data systems.
Develop and maintain an SIS disaster recovery plan.
Prepare timely and accurate data reports for school leadership and keep leadership informed of SIS issues and state reporting requirements.
Manage student enrollment and withdrawals, transfer and archive cumulative records, and produce and securely distribute official and unofficial transcripts.
Serve as the NCAA Eligibility Center contact, maintain the approved core-course list, and upload student-athlete transcripts.
Manage scheduling throughout the school year, including student schedules, course changes, section balancing, and support for the annual master schedule build in PowerScheduler.
Manage PowerSchool user permission levels for staff needing reporting or data-export capabilities.
Maintain and troubleshoot Schoology, TalkingPoints, PowerSchool Behavior Support, Hapara, and other assigned software; coordinate account provisioning, updates, and integrations with PowerSchool.
Ensure FERPA compliance in data handling, access permissions, and record-sharing decisions.
Monitor and correct the accuracy of data reported to the state for the annual school report card.
Oversee report-card and progress-report generation each grading period.
Maintain standardized and state assessment records in PowerSchool, including SAT, AP, ACT, and WISEdata-reported assessments.
Support collection, organization, and analysis of disaggregated data for internal and external stakeholders, including CRN, the Archdiocese, and state and federal agencies.
Troubleshoot data-related issues for staff and external partners and execute special data projects as assigned.
Attend relevant training sessions or conferences as needed; prepare documentation, procedures, reports, and other materials as required.
Stay informed about trends and updates in student data systems and SIS platforms and perform other duties as assigned.