Student Employment Specialist

Butler University•Indianapolis, IN

6d•Onsite

About The Position

The Specialist of Student Employment and Federal Work-Study serves as the primary operational expert responsible for executing student employment and Federal Work-Study processes. This role manages high-volume hiring and onboarding activities, maintains accurate records, and supports students, supervisors, and community partners through consistent and reliable service delivery. Through these responsibilities, the Specialist contributes to a positive and meaningful employment experience for students and supervisors by ensuring processes are efficient, accessible, and responsive to stakeholder needs.

Requirements

Bachelor’s degree in Human Resources, Business Administration, Higher Education, or a related field
2–4 years of experience in student employment, financial aid, human resources, or a related administrative function
Experience supporting hiring, onboarding, payroll, or financial transactions within enterprise systems (e.g., Oracle, PeopleSoft, Kuali, or similar platforms)
Knowledge of or experience with Federal Work-Study (FWS) program requirements or compliance in a higher education setting
Demonstrated ability to interpret and apply policies, procedures, and regulatory guidance (e.g., FWS or employment eligibility documentation)
Strong attention to detail and ability to manage data, documentation, and time-sensitive transactions accurately
Ability to manage multiple priorities, meet deadlines, and maintain productivity in a high-volume, compliance-driven environment
Effective communication and customer service skills, with the ability to work both independently and collaboratively with diverse stakeholders

Nice To Haves

Direct experience administering Federal Work-Study or similar funding programs, including tracking and reporting expenditures.
Familiarity with onboarding and I-9 compliance processes and federal employment eligibility requirements.
Experience developing or maintaining communications, training materials, or reference documentation.
Experience coordinating programs, events, or training sessions in a higher education environment.
Experience managing high-volume workflows or transaction processing

Responsibilities

Process student employment transactions, including requisitions, hiring, onboarding, and assignment management
Coordinate completion of onboarding requirements, including scheduling and tracking of I-9 verification and new hire documentation
Manage Federal Work-Study operational activities, including routine timecard processing and monitoring of fund utilization
Maintain accurate records and ensure timely completion of required documentation
Serve as the primary point of contact for students, supervisors, and community partners regarding student employment processes
Provide guidance on established procedures, timelines, and system workflows
Monitor workflow queues and prioritize tasks to meet operational deadlines
Support resolution of routine operational issues
Maintain student employment communications, reference materials, and documentation
Coordinate logistics for student employment programs, training sessions, and events
Track and report operational data to support program monitoring and decision-making
Escalate compliance concerns, operational risks, or workload constraints to the Manager in a timely manner
Use recurring issues, stakeholder feedback, and data trends to identify process improvement opportunities and recommend enhancements to workflows, communications, or service delivery

Benefits

20 days of paid time off (vacation and PTO days) per Fiscal year
8 Paid Holidays
Paid Winter Break between Christmas Eve and New Year’s Day
Paid Parental Leave (after 1 year of full-time employment)
Comprehensive medical, dental, and vision plans including disability and life insurance programs
10% employer contribution to retirement after 1 year of full-time employment
Remission of tuition for classes taken at Butler for employees, spouses, and dependent children (Eligibility after 9 months of full-time employment)
Tuition Exchange Program for Dependents at participating institutions
Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty
LinkedIn Learning Courses
Free premium subscription to the Calm App
Free subscription to the WSJ, The Economist, and NYT
Discount at the College Bookstore
Discount on select Athletic and Arts/Events Center Performances