Student Clerical: BEE Front Office Support
About The Position
This recruitment will be used to fill two part-time (a maximum of 20 hours per week) Student Clerical/Office Assistant positions for the Department of Biological & Ecological Engineering at Oregon State University (OSU). The person in this position will perform general office work such as document creation, flyer development, meeting scheduling, copying, reception coverage, and database management. This role also focuses on transferable skill development, with students learning and building vital career-readiness skills in Communication, Teamwork, Professionalism, and Equity & Inclusion.
Requirements
- Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
- Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
- Must meet the applicable minimal enrollment standard (e.g., 6 credit hours per term for undergraduate students)
- Must be available to work up to 20 hrs each week
- Previous experience with MS Office Suite
- Must be responsible and have a strong work ethic
- Must have good written/verbal communications skills and attention to detail
- Proficiency with professional email communications
Nice To Haves
- Previous experience with designing flyers and outreach materials including familiarity with Adobe, Canva, or similar
- Customer service experience
- Experience in an office administration setting
Responsibilities
- Provides coverage for the main office, based on availability, open and/or close the office, greet visitors, and answer incoming calls and emails and routing those appropriately
- Receives, sorts, and distributes mail and prepares out-going mail and shipments
- Creates/designs electronic and/or hard copy materials including letters, announcements, fliers and brochures
- Assist with donor relations events and Thank You letters
- Assist with building repairs, reporting as needed via the facilities ticketing system
- Submit Surplus pick-up requests as needed
- Maintains inventory of office and event supplies and submits orders to office manager
- Helps organize field trips, including travel and lodging arrangements
- Other office tasks as needed
- General policy research, as needed
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
