Student Assistant Specialist - Center for the American Experience

The New School • New York, NY

2d • Onsite

About The Position

The Center for the American Experience (CAE) at The New School explores the nation’s complex past and present, as well as its role in the world and in our lives. CAE fosters bold scholarly, creative, and civic engagement aimed at analyzing, understanding, and advancing the United States’ core values—among them democracy, freedom, equality, pluralism, and pragmatism. We are seeking a Student Assistant Specialist to support CAE’s administrative operations, including event scheduling, room reservations, coordinating communications with speakers, and managing director calendars.

Requirements

• Currently enrolled at The New School as an undergraduate or graduate student.
• Able to prioritize, problem-solve, manage diverse activities, and meet deadlines autonomously.
• Excellent written and verbal communications skills with experience in external communication.
• Ability to communicate to an executive, highly experienced professionals from a wide range of industries, roles, backgrounds, cultures and time zones.
• Highly organized, self-sufficient and detail-oriented.
• Proficient with MS Office and Google Apps.

Responsibilities

• Assist with scheduling events, reserving rooms, coordinating setup needs, and confirming event details such as timing, location, and required equipment.
• Communicate with invited speakers to confirm participation, share event details, coordinate travel or accommodations if needed, and serve as a point of contact before and during events.
• Maintain and coordinate director schedules by organizing meetings and resolving conflicts, sending calendar invitations, creating Zoom links, and ensuring timely updates.
• Monitor and update CAE’s to-do list by tracking deadlines, prioritizing tasks, and following up on outstanding items to ensure smooth daily operations.
• Sort and distribute incoming emails, respond to routine inquiries, and flag priority messages to help maintain an organized and timely communication flow.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed