Student Affairs Program Operations Specialist

University of Washington Medical Center•Seattle, WA

22h•$58,104 - $67,200•Onsite

About The Position

The School of Law Student Affairs Office has an outstanding opportunity for a Program Operations Specialist to join their team. Reporting to the Associate Dean for Students, the Student Affairs Program Operations Specialist is responsible for providing operational, administrative, and programmatic support for Student Affairs by coordinating programs, student engagement initiatives, student organizations, communications, and departmental operations to enhance the law student experience and support Student Affairs leadership. This position is based in William H. Gates Hall and is expected to work primarily on-site. Telework arrangements, if applicable, are determined by the needs of the office and approved by the employee's supervisor in accordance with University and School of Law guidelines.

Requirements

Bachelor’s degree.
One year of experience providing administrative, program coordination, event coordination, customer service, or operational support in higher education or a similarly complex organization.
Demonstrated organizational skills with the ability to manage multiple assignments and competing deadlines.
Strong written, verbal, and interpersonal communication skills.
Ability to provide courteous, responsive, and professional customer service to a diverse community.
Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
Ability to work effectively both on a team and independently.
Demonstrated attention to detail.
Ability to follow established policies, procedures, and administrative processes.
Strong goal and results orientation, strategic thinking, problem-solving abilities, sound judgment, and discretion with sensitive information.
Proficiency with Microsoft Office applications and the ability to learn new software systems.

Nice To Haves

Experience working in a higher education environment.
Familiarity with student organizations or student programming.
Familiarity with State of Washington purchasing policies and procedures.
Familiarity with State of Washington travel policies and procedures.

Responsibilities

Lead and coordinate Student Affairs programs, events, projects, and operational initiatives by managing planning, implementation, assessment, timelines, resources, stakeholder engagement, and project outcomes.
Coordinate and support student organizations and student leaders by administering organizational operations, compliance requirements, training, resources, events, and related administrative processes.
Develop and manage Student Affairs communications, engagement initiatives, and digital resources that support student involvement, leadership development, and community building.
Provide operational, administrative, project management, and strategic support to Student Affairs leadership by coordinating initiatives, managing communications and reporting, supporting stakeholder engagement, and advancing departmental priorities and objectives.
Support Student Affairs administrative operations through financial coordination, records management, reporting, process improvement, student employee supervision, customer service, merchandise store oversight, and other related duties.