PNCA Student Affairs Office Assistant

Willamette University•Portland, OR

9d•Onsite

About The Position

Reporting to the Dean of Students for Community Care & Inclusion at PNCA, the Student Affairs Office Assistant plays a critical role in providing comprehensive administrative support and operational coordination for the PNCA Office of Student Affairs. This role assists student clubs and organizations, provides support for key campus events, office coverage, marketing, and promotion for departmental events. This position will participate in major university-wide events, including admitted student days, orientation, move-in, and admissions events.

Requirements

Minimum High School Diploma.
Ability to cultivate relationships with campus constituents.
Ability to effectively communicate with diverse audiences.
Understanding of event planning processes and ability to support student groups in executing successful events.
Ability to provide administrative support to functional areas in a timely manner.

Nice To Haves

Bachelor's Degree from an accredited higher education institution
Familiarity with an art and design college environment
Previous experience working with college students
Previous experience working in an office environment
Experience using Google Applications, Canva, Adobe, or other products to design flyers.

Responsibilities

Act as the primary point of contact for active undergraduate and graduate student clubs and organizations, helping them navigate university processes.
Assist active student clubs and organizations with purchasing items approved by the Student Council (graduate and undergraduate)
Supervise the work of student office assistants
Manage email and communication requests from active clubs and organizations at PNCA and the general [email protected] account, routing to the appropriate staff member or responding accordingly.
Assist with reconciliation of monthly expenditures of the PNCA Student Affairs Team (DOS, Director, & Assistant Director)
Provide coverage for the Office of Student Affairs, PNCA
Provide Office support, including tracking and monitoring of supplies, general office organization, and maintenance (watering plants, tidying the office, organizing student affairs supplies)
Assist the Office with scheduling and coordinating meetings with external constituents and campus partners.
Manage Student Life marketing and promotions.
Provide general support for key campus activities and events, which can include assistance with purchasing, set-up, breakdown, and other duties.
Assist with flyer and poster design for the Office of Student Affairs
Actively participate in major University events such as Orientation, Move-in, Move-out, Admitted Students Day, and Admissions events.
Respect and maintain confidentiality, parameters of operation, professional protocols, and individual privacy as required by law.
Perform other duties as assigned by supervisor or their designee.