Strategic Projects Coordinator

Tarter Krinsky & Drogin•New York, NY

4d•$50,000 - $65,000•Hybrid

About The Position

The Strategic Projects Coordinator provides dedicated project coordination and execution support to the Chief Administrative Officer across firmwide operational, administrative, technology, facilities, risk-management, and process-improvement initiatives. This role is designed for a highly organized, detail-oriented, and motivated professional. The Coordinator will help move priorities from planning to completion by supporting project tracking, documenting decisions and next steps, preparing written materials, coordinating follow-up, and helping build more consistent workflows for the Office of the CAO. The role will begin with structured project coordination, drafting, tracking, and follow-up support, with the expectation that a motivated, growth-oriented individual will gradually assume ownership of defined project workstreams and process-improvement initiatives as they build institutional knowledge, judgment, and confidence. The ideal candidate will bring strong judgment, learning agility, and a willingness to ask thoughtful questions, identify issues early, and support continuous improvement. This is a strong opportunity for someone who is conscientious, intellectually curious, responsive, and eager to grow into a trusted project partner. The role requires discretion, excellent written communication, careful follow-through, and the ability to operate in an environment where priorities may shift quickly. This position is well-suited for a high-performing recent college graduate or early-career professional with strong internships or relevant experience in operations, administration, project coordination, legal, professional services, consulting, higher education, or a similar environment.

Requirements

Exceptional attention to detail, organization, accuracy, and follow-through.
2 to 3 years of relevant experience preferred, including internships or early professional experience in administration, operations, project coordination, professional services, legal, consulting, higher education, technology, or a similar environment.
Strong sense of urgency, accountability, and ownership.
Excellent written and verbal communication skills, including grammar, formatting, professional tone, and the ability to prepare polished first drafts.
Ability to manage multiple priorities, track details carefully, and adapt as priorities shift.
Sound judgment and the ability to handle confidential and sensitive information with discretion.
Proficiency in Microsoft Word and Excel preferred, or strong transferable experience with Google Docs and Google Sheets, and willingness to quickly build Microsoft Office proficiency.
Interest in AI tools, process improvement, workflow design, and practical technology adoption.
Comfort working in a fast-paced professional environment where responsiveness, judgment, and accuracy matter.
Bachelor’s degree preferred, but not required.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Nice To Haves

Highly dependable, responsive, and conscientious.
Organized, precise, and comfortable managing details without losing sight of the larger objective.
Proactive and willing to follow up without waiting to be asked.
Mature, professional, tactful, and discreet.
Curious and resourceful, with a desire to understand how decisions are made and how projects move forward.
Interest in operations, risk management, technology, process improvement, and organizational strategy.

Responsibilities

Support the CAO in coordinating firmwide projects across operations, technology, facilities, risk management, administrative services, and other business functions.
Maintain project trackers, action-item lists, deadline logs, milestone summaries, and follow-up tools to help keep active priorities organized and visible.
Track project plans, deadlines, deliverables, approvals, and open items, and flag items requiring attention.
Coordinate cross-functional meetings, prepare agendas and materials, document decisions and next steps, and help ensure follow-up items are captured and assigned.
Support the CAO in maintaining visibility into competing requests, deadlines, and active initiatives.
Help identify missing information, process gaps, unresolved issues, or potential delays and raise them early so they can be addressed before they create operational friction.
Support major firm initiatives, including office planning, relocation-related coordination, technology rollouts, policy implementation, administrative process improvements, and other projects led by the Office of the CAO.
In collaboration with existing team members, help design, refine, and standardize templates, trackers, checklists, workflows, and documentation practices that improve consistency, visibility, and execution.
Assist in reviewing existing administrative processes and identifying opportunities to make them clearer, more efficient, better documented, and easier to manage.
Support the development of repeatable workflows for recurring obligations, approvals, policy acknowledgments, vendor follow-ups, onboarding and offboarding steps, renewal tracking, and other operational processes.
Collaborate with business and legal units to gather information, clarify needs, document current practices, and support improved coordination across departments.
Bring a continuous-improvement mindset to the CAO’s office by asking thoughtful questions, spotting inconsistencies, and suggesting practical ways to improve how work is tracked and completed.
Prepare first drafts of internal correspondence, memoranda, policies, procedures, project summaries, reports, executive updates, and presentation materials based on direction from the CAO.
Assist with the review, organization, distribution, and tracking of firm policies, administrative procedures, acknowledgments, and related communications.
Maintain organized project files, reference materials, decision logs, trackers, and status documentation for active and recurring initiatives.
Help ensure materials prepared by the Office of the CAO are accurate, polished, well-organized, and appropriate for a professional services environment.
Coordinate with internal departments, attorneys, administrative leaders, vendors, consultants, and other stakeholders to collect information, schedule meetings, track deliverables, and support follow-through.
Track key renewal dates, contract milestones, due diligence timelines, implementation dates, and other items requiring advance attention.
Assist with vendor and consultant coordination, including scheduling, information gathering, meeting preparation, documentation, and administrative follow-up.
Support consistent execution of onboarding, offboarding, technology, operations, and risk-related workflows by helping track required steps and flagging open items.
Provide meeting preparation and follow-up support for the CAO, including agendas, materials, notes, action items, and next-step tracking.
Use Microsoft Office tools, project trackers, and other business platforms to support organization, reporting, and workflow management.
Use approved AI tools appropriately and responsibly to assist with drafting support, research, organization, summarization, and workflow efficiency, consistent with firm guidance and confidentiality expectations.
Support the CAO’s office in exploring practical ways technology, automation, AI tools, and improved processes can reduce manual work and improve execution.