Strategic Portfolio and Business Continuity Specialist

407 ETR•Vaughan, ON

2d•CA$75,000 - CA$95,000•Onsite

About The Position

This role is responsible for leading the Business Continuity Programme (BCP) and supporting execution of the company’s strategy through strategic prioritization, initiative intake, and KPI tracking. The Specialist plays a key role in ensuring that the organization is prepared for business disruptions, strategic initiatives are clearly defined and aligned to priorities, and leadership has visibility into performance through consistent KPI reporting. This role works closely with business leaders and IT PMO to ensure initiatives are well-structured and ready for delivery, while project execution remains with delivery teams.

Requirements

Bachelor’s Degree in a relevant field (e.g., Business Administration, Computer Science) or equivalent experience.
Project Management Professional (PMP) or equivalent required.
5–8 years of relevant experience in strategy, business operations, portfolio coordination, or project/program environments.
Experience working across cross-functional teams (business and technology).
Experience or exposure to business continuity, resilience, or risk management, including BIA or testing activities.
Experience supporting strategic initiatives, prioritization processes, or performance tracking.
Strong organizational and coordination skills.
Ability to bring structure and clarity to complex or cross-functional work.
Strong communication skills with ability to prepare clear, concise updates for leadership.
Analytical thinking and ability to interpret performance data.

Nice To Haves

Certification or training in project management or business continuity is an asset.

Responsibilities

Maintain and continuously improve the enterprise Business Continuity Plan (BCP).
Lead and facilitate BCP tabletop exercises and simulations to validate readiness, test response capabilities, and identify gaps across teams.
Lead the Business Impact Assessments (BIA) across business functions to identify critical processes, recovery requirements (RTO/RPO), and prioritization of recovery efforts.
Ensure continuity requirements (e.g., BIA results, recovery expectations, backup protocols) are considered for new systems, applications, and business processes before implementation.
Lead the BCP testing and readiness activities and follow up on improvement actions from exercises and reviews in collaborations with Director, Facilities.
Work with business and support teams to keep continuity information current and aligned across the organization.
Facilitate the intake and prioritization of strategic and innovation initiatives.
Ensure initiatives are clearly defined, aligned to strategy, and supported with required inputs (e.g., scope, expected benefits, dependencies).
Maintain a consolidated view of strategic priorities and initiative backlog.
Support preparation of materials for leadership prioritization and planning discussions.
Serve as Project Manager for select innovation and AI initiatives, leading delivery from concept through execution.
Define and manage: scope, objectives, timelines, and milestones; risks, issues, dependencies, and stakeholders.
Work with business sponsors to define clear success metrics, expected value, and outcomes.
Work with cross-functional teams (business and technology) to drive execution and maintain momentum.
Track progress against plan and ensure timely delivery of key milestones.
Identify, manage, and escalate risks or misalignment.
Ensure initiatives remain aligned to strategic priorities and deliver intended business value.
Gather KPI updates with business owners and ensure timely data collection.
Maintain KPI definitions, targets, and ownership to ensure consistency and clarity.
Prepare concise performance summaries highlighting trends, results, and areas requiring attention.
Prepare and collaborate with Communications team to provide strategic company updates.
Prepare leadership and Board reporting on strategic performance.
Present KPI results to Sr. Management Team.