Strategic Meeting Planning Specialist (Onsite)

Medtronic•Lafayette, CO

1d•Onsite

About The Position

At Medtronic, we are seeking a Strategic Meeting Planning Specialist to join our team. This role is an individual contributor and a key player in executing meetings and events that contribute to our organization's success. We are looking for candidates who possess strategic thinking, confidence, a global perspective, and a determination to go above and beyond. Your primary responsibilities will involve working closely with various teams, including Marketing, Medical Education, and Corporate, to execute strategies that support and drive business results. You will thrive in our fast-paced and highly visible organization, where your ability to formulate and communicate a strategy, gain alignment from senior leaders, and lead its execution will be critical. In compliance with Medtronic policies and relevant regulations, plan and organize internal and external business-related meetings, symposiums, conferences, and program events by working with meeting stakeholders to align and execute against strategic direction (e.g., meeting objectives, desired outcomes, intended audience, content coordination, creative and innovative engagement techniques).

Requirements

High School Diploma or equivalent with 4+ years of relevant experience in meeting or event planning or equivalent experience (OR Associate's Degree with 2+ years experience OR Baccalaureate Degree with 1+ year(s) experience).

Nice To Haves

For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Responsibilities

Address all aspects of budget and billing, including development of and tracking against budgets, identification and capture of cost savings/cost avoidance efforts, reconciling master bill, coordinating payments to vendors, and managing meeting expenses.
Investigate, source, negotiate, and coordinate hotel and ancillary meeting services (includes contractors, vendors, onsite staff) while managing all logistics of program functions, including but not limited to meeting space set-up, catering, arrangement of air and ground transportation.
Select, book, and coordinate AV/Production and Auxiliary Technical Services (e.g., mobile applications, audience response systems, polling/surveys) to ensure successful execution and evaluation of meetings.
Facilitate attendee experience through website & registration site design, event promotion and communication, and attendee management to support needs related to meeting attendance (e.g., accommodation requests, RSVPs for sessions, travel manifests).
Generate, analyze, and communicate event-level and cross-event reporting against identified key meeting metrics and value-proposition indicators, as needed.
Provide on-site host & support to all guests, ensuring concierge-level hospitality and service during all events, which can include internal and external business-related meetings. Host responsibilities include receiving guests upon arrival, facilitation of executive host interactions, meeting transitions, and oversight of all logistics.
Travel up to 50%
Ability to work before and after traditional working hours (e.g., 8-5:00 PM) as well as some weekends to appropriately support events.

Benefits

Health, Dental and vision insurance
Health Savings Account
Healthcare Flexible Spending Account
Life insurance
Long-term disability leave
Dependent daycare spending account
Tuition assistance/reimbursement
Simple Steps (global well-being program)
Incentive plans
401(k) plan plus employer contribution and match
Short-term disability
Paid time off
Paid holidays
Employee Stock Purchase Plan
Employee Assistance Program
Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)