Administrative Project Manager 2
About The Position
At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. The Division of Business Services - Office of Business Transformation (DBS-OBT) is seeking an experienced and highly motivated individual to join our team as a Strategic Initiative Coordinator. Under the direction of the Project Office Manager, this role will be responsible for leading long-term projects of considerable complexity, supporting the division. In doing so, the incumbent may lead and manage staff and/or resources supporting breakthrough projects designed to identify, develop, and implement broad-scale changes that improve outcomes for Arizonans and the quality and efficiency of government. This position directs or assists in directing multi-program design, integration, evaluation, and improvement, and leads projects to meet the needs of the Division and Department's high-priority initiatives. This position supports strategic development efforts and ensures that leadership and program/project teams have a comprehensive view of multiple concurrent projects, many of which involve cross-functional teams and varying deadlines. This position may involve travel to meet the needs of identified projects and understand business conditions. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Requirements
- Principles and practices of administration with special reference to organization, management, and continuous improvement
- Change management
- Research strategies and tools
- Project management tools and best practices principles
- Google Workspace, Microsoft Office, project management applications, community resources, and social service system
- Business operations with shared service alignments
- Excellent communications (oral and written) skills; public speaking
- Expressing ideas and information concisely at all levels of the organization
- Establishing, developing, and maintaining positive, productive relationships with individuals with and without a direct reporting relationship
- Motivating groups toward common goals
- Critical thinking and problem-solving skills
- Innovative, creative thinking
- Self-motivation
- Teamwork/Team Building
- Leadership
- Facilitation
- Training
- Data gathering, analysis, and reporting
- Direct comprehensive program design, integration, evaluation, and improvement
- Complete complex analytical work
- Create project plans, conduct comprehensive coordination
- Proactively manage and balance the needs of multiple stakeholders and shareholders
- Prioritize and communicate to key leaders
- Take responsibility and function under minimal supervision
- Accommodate flexibility and adapt to changing priorities in daily work
- Understand organizational dynamics, navigate expertly, and achieve success in a consensus-driven, team-oriented environment, working with a wide range of people
- Learn/apply the techniques and principles of the Arizona Management System, including process improvement techniques and tools to drive improvement
- Three years of experience in one or more of the functions related to duties of this class
- Possess and retain a current, valid, class-appropriate driver’s license
- Complete all required training and successfully pass all necessary driver’s license record checks
- Maintain acceptable driving records
- Successfully pass background and reference checks
- Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)
Nice To Haves
- A Master's degree in business or public administration from an accredited college or university may substitute for one year of the required experience.
Responsibilities
- Lead long-term and complex projects of considerable difficulty supporting the program’s engagement within the Division of Business Services (DBS), and support other cross-functional initiatives.
- Supervise, lead, and manage staff and resources supporting breakthrough projects designed to identify, develop, and implement broad-scale changes and improvements.
- Researches, plans, convenes, facilitates, coaches, and manages projects to meet the needs of the Division and Department's high-priority initiatives. This may involve traveling to off-site locations to facilitate the projects.
- Coordinate a portfolio of projects, including communicating responsibilities and status, identifying risk, and promoting success through collaborative strategies.
Benefits
- Affordable medical, dental, life, and short-term disability insurance plans
- Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
- 10 paid holidays per year
- Paid vacation and sick time
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
- Deferred compensation plan
- Wellness plans
- Tuition Reimbursement
- Stipend Opportunities
- Infant at Work Program
- Rideshare and Public Transit Subsidy
- Career Advancement & Employee Development Opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
