Strategic Events Coordinator

Details•San Diego, CA

10d•Hybrid

About The Position

Under direction from the Strategic Events Manager, the Strategic Events Coordinator is responsible for the execution of Knauss School of Business events. With a solution-oriented approach, the Coordinator is responsible for managing these events through the entirely of their life cycle, including creating ideas and vision with Knauss stakeholders, maintaining event budgets including navigating fiscal constraints, planning and coordinating with vendors, marketing the event to internal and external audiences, staffing and providing on-site execution as well as post-event reporting and surveying. The Coordinator must be able to work with a multitude of stakeholders and represent the Knauss School of Business in a professional manner while positively shaping the Knauss School of Business’ identity, profile and visibility within the campus community. The Coordinator must also be able to work the occasional night and/or weekend, in order to provide on-site event support.

Requirements

Bachelor’s degree from an accredited college or university with preference given to Business, Marketing and/or related field of study
2 years of work experience in event marketing, product marketing, email marketing, campaign planning, digital marketing, messaging, positioning, copywriting, project management, and/or related field
2 additional years of work experience and High School diploma may substitute for a Bachelor’s degree

Nice To Haves

Bachelor’s degree from an accredited college of university in Business, Marketing or a related field
3+ years of progressively responsible event marketing experience including product marketing, email marketing, digital marketing, graphic design, messaging, copywriting and/or project management
Experience working in higher education

Responsibilities

Work with internal and external stakeholders to plan and execute events: Coordinate, plan, and execute all on-site and off-site, in-person and virtual events for the Knauss School
Serve as a liaison between all event stakeholders to ensure logistics are planned seamlessly
Coordinate event staffing needs
Submit additional cleaning service, catering and event furniture orders, and if applicable transportation for guests
Coordinate event related meetings with stakeholders to ensure details are shared and deadlines are being met
Create run of shows, AV needs, floor plans
Assist with virtual meetings, workshops and events using programs such as Zoom
Maintain shared calendar of events and provide updates and event requests to relevant personnel
Facilitate required paperwork for events, such as legal agreements, vendor contracts and certificates of liability/insurance and ensure they are routed through the Knauss School Finance and Administration Team for execution and/or processing
Work with Public Safety on event security, if applicable
Coordinate event walk-throughs with event staff
In collaboration with stakeholders, assist with tracking event expenses and budget
Provide training and best practices to internal Knauss School stakeholders involved in events to ensure a consistent approach is taken to the planning and execution of events throughout the School
Market events to increase event attendance and positively shape the Knauss School identity, profile, and visibility within the campus community
Coordinate with the Knauss School Marketing and Communications team to ensure event collateral is created in adherence to brand standards
Create event digital marketing, invitations, and social media outreach as directed
Assist with creating and deploying promotional materials, invitations, registration, and onsite event materials
Maintain the inventory and loans of branded signage and equipment
Provide logistical details and updates to key internal stakeholders for mass communication purposes
Ensures the Knauss School ticker is updated announcing key events and School visitors
Provide on-site event support: Ensure all technology needs, room configurations, catering, external vendors, etc. are prepared and ready for day-of activities
Greet guests with professionalism
Problem-solve last minute issues
Provide additional support to event host, as needed
Coordinate post-event activities: Create and manage the distribution and reporting of post-event surveys
Report findings to internal stakeholders
Provide support in building the Post Event Report
Provide suggestions, creative solutions and innovative ideas to improve upon future events
Other duties as assigned