Stormwater Business Assistant
About The Position
Department: Stormwater Start Here. Grow Here. Stay Here. Are you a proactive, highly organized professional who thrives in a fast-paced environment? We’re seeking a dynamic individual to support the Stormwater Operations Manager and all department divisions. In this role, you’ll exercise strong independent judgment, handle confidential matters with discretion, and manage multiple priorities with ease. The ideal candidate is a resourceful problem solver who can streamline operations, ensure accuracy and compliance, and drive process improvements that enhance overall team performance.
Requirements
- A High School Diploma or its equivalent
- Two (2) - five (5) years of clerical, administrative, and computer experience -OR- A college degree AND one year of clerical, administrative, and computer experience with some executive exposure
- A valid Florida driver’s license at the time of hire.
- Proficient with a variety of software applications: Word, Excel, PowerPoint, SharePoint, Smartsheet, Microsoft Teams, OnBase, Outlook, Clear Point, Ludie chart
- Demonstrate exceptional customer service skills, including professionalism, tact, sensitivity, and the ability to build strong rapport
- Exercise a high level of discretion and consistently maintains strict confidentiality
- Subject to Passing Substance Screening: This position is subject to passing a pre-employment substance screening. An applicant who fails to pass a required drug screening test shall be disqualified from employment in any class for five (5) years.
Responsibilities
- Coordinate departmental events, meetings, and presentations end-to-end
- Manage executive calendars, phones, travel, and expense reporting
- Handle inquiries, directs requests, and tracks follow-ups
- Schedule meetings, conference calls, and stakeholder engagements
- Maintain filing systems and departmental records efficiently
- Support preparation of presentations, memos, and official communications
- Serve as liaison for enterprise communications and internal information sharing
- Track training compliance, assignments, and performance metrics
- Interpret policies, supports initiatives, and assists leadership with priorities
- Provide backup support for procurement and handles sensitive or high-profile issues
Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Short-Term Disability
- Long-Term Disability
- Flexible Spending Accounts
- Employee Assistance Program (EAP)
- Florida Retirement System (FRS)
- 11 paid holidays
- 3 personal days
- 16 paid vacation days in the first year of full-time employment
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
