Storeroom Buyer

KaMin•Macon, GA

1d•Onsite

About The Position

Responsible for ensuring compliance with Maintenance control plans and Sourcing policies and procedures. Executes releases or purchases for and manages the transactions for materials and services specific to the plant. Manages storeroom transactions related to items purchased by the plants, covered by corporate contracts, negotiated by Sourcing or the Purchasing Manager. Performs root cause analysis on inventory errors, vendor late deliveries, and vendor quality deliveries; resolves/evaluates issues through data. Elevates late deliveries that will affect maintenance/production operations. Incorporates timely KPIs through BI tools with Tabware and Oracle for all KaMin’s stockrooms. Being proactive vs. reactive to prevent issues from cascading. Understands the component and how it functions in the manufacturing process. Participates with plant departments facilitating the procurement of plant stock goods for the storeroom by receiving multiple quotations, negotiating the best price, and adhering to sourcing’s contracted pricing and Sourcing Department’s Purchasing Policies. Understands and communicates storeroom inventory values, trends, and variations that affect the P&L.

Requirements

Knowledge of maintenance management system and enterprise resource planning system.
Minimum three years’ experience with computer systems pertaining to computerized maintenance management systems and computerized purchasing systems.
Understands the procure to pay process including the legal requirements pertaining to purchase orders and contracts; this experience would usually be gained from a minimum of three years of relevant buying experience.
Ability to assist in managing storeroom inventory levels and executing purchase orders.
Proficient in the use of PCs and Office software programs.
Excellent verbal and written communication skills.

Nice To Haves

4-year degree in Finance, Business, or related field of study preferred and or a combination of education and relevant work experience related to storeroom environment.

Responsibilities

Understands maintenance management system and the processes used by maintenance personnel to plan and prepare parts and equipment for work orders and repairs.
Analyzes/recommends necessary changes to Tabware on inventory control data as required for parts.
Reviews data management in Tabware quarterly for adjustments or corrections as needed.
Develops/maintains a vendor base of approved vendors; notes any changes in the business environment and makes necessary adjustments/changes as needed.
If a new vendor is required, understands the MOC process and completes the process to ensure the vendor provides quality goods or services.
Continues to negotiate price decreases for services or goods; maintains/communicates progress of changes.
Determines if inventory quantities are sufficient for needs, ordering more materials when necessary and checks inventory records to determine availability of requested merchandise.
Accesses the maintenance management system daily to ensure pending requests are approved to move to the enterprise resource planning system.
Reviews requisition orders in the enterprise resource planning system to verify accuracy, terminology, and specifications and works with internal customers to ensure requests are fulfilled.
Initiates quotation process and compares prices, specifications, and delivery dates to determine the best value among potential suppliers.
Understands and abides by KaMin’s purchasing policies and guidelines.
Performs buying duties, when necessary, following purchasing policies and procedures as well as preparing, maintaining, and reviewing purchasing files, reports and price lists.
Verifies customer requests and order information for correctness, checking it against previously obtained information as necessary.
Prepares purchase orders and sends copies to suppliers to prepare and ship orders to designated locations.
Contacts suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
Informs internal customers by mail or telephone of order information, such as Purchase Order Number, unit prices, shipping dates, and any anticipated delays.
Tracks the status of requisitions, contracts, and orders and responds to customer or supplier inquiries about order status, changes, or cancellations.
Runs the invoice on hold report and works with Accounts Payable to rectify any open issues with invoices.
Works with Accounting to clear the RBNI – Received But Not Invoiced Report and other accounting issues that may arise prior to month end close.
Runs the open PO report quarterly to keep open POs to a minimum by closing POs per policy.
Assumes responsibilities for storeroom manager when unavailable, including providing leadership/decision making on issues, allocating labor, allocating parts, or any other issues that may arise.
Is proactive vs. reactive to improving the storeroom maintenance supply chain.
Handles any other requests as noted by management.