Store Administrative Support Specialist

4595 Food Market Corp dba Josephs Classic Market•Palm Beach Gardens, FL

38d•Onsite

About The Position

The Store Administrative Support Specialist provides essential administrative, HR, and operational support to keep the store running smoothly and in alignment with company standards. This role manages office tasks, scheduling, reporting, onboarding coordination, and communication between the store and the corporate office. The position is ideal for someone detail-oriented, organized, and comfortable supporting multiple departments in a fast-paced retail environment.

Requirements

3+ years of experience in retail administrative support, retail office support, HR support, or office management
Strong computer skills (ADP, POS systems, scheduling software, Excel, Outlook, or similar programs)
Excellent communication skills — clear, professional, timely
Highly organized with strong attention to detail and follow-through
Ability to multitask, prioritize, and meet deadlines
Comfortable working with multiple departments and managers

Nice To Haves

Experience in grocery, specialty market, food retail, or hospitality
Familiarity with pricing systems, ordering software, and/or vendor communication
Understanding of store operations or multi-department workflows

Responsibilities

Manage day-to-day store office operations, including email, documentation, communication flow, and administrative tasks.
Serve as the central liaison between the store, corporate departments, vendors, and service providers.
Support HR processes such as onboarding, I-9 verification, disciplinary forms, performance evaluations, and confidential personnel documentation.
Oversee weekly scheduling process, ADP timekeeping, PTO, and labor-related deadlines while partnering with department managers to resolve issues.
Review and maintain key reports and communicate updates, expectations, and deadlines to store leadership and department teams.
Serve as the point of contact between the store and Purchasing team, assisting with ordering issues, delivery tracking, vendor communication, and discrepancy follow-up.
Coordinate repair and maintenance requests and track service tickets.
Ensure pricing signage, TPRs, and item updates are executed accurately and in partnership with the Pricing team.
Support the Store Manager with operational projects, audits, seasonal programs, and corporate initiatives.
Maintain strong organizational systems and ensure company standards are consistently upheld
Perform additional office operations tasks as assigned.