Sterile Processing Vendor Coordinator - Central Supply Full Time

Jupiter Medical Center•Lexington, MA

10d•Onsite

About The Position

The Sterile Processing Vendor Coordinator will work under the direction of the Sterile Processing Director. The Vendor Coordinator will thrive in a fast-paced, detail-driven environment where accuracy and communication go hand-in-hand. This is a highly visible role at the center of sterile processing operations – bridging production flow, vendor communication, and tray accuracy. Responsible to bring deep expertise in loaner and consignment tray management with a strong sense of organization, and the confidence to collaborate with vendors, technicians, and leadership alike. This position is proactive, detail-oriented, and driven by the satisfaction of keeping every tray, every cycle, and every process running flawlessly.

Requirements

High School Graduate or Equivalent
3-5 years of SPD experience.
National certification required: Sterile Processing, CRCST - Certified Registered Central Service Technician or CST - Certified Surgical Technologist
CIS - Certified Instrument Specialist required or obtained within 1 year of employment.
Must have experience with Microsoft Office applications and SPD instrument tracking systems (CensiTrac and CaseCheck preferred).
Ability to push/pull up to 40lbs, carry and lift to 50lbs.
Annual Joint Commission mandatory education requirements, in-service, and health requirements including attendance at new employee orientation.
TB/PPD Surveillance Program
Maintenance of required professional licensing and/or certification(s).

Nice To Haves

Sterile Processing Certification is preferred.
CensiTrac and CaseCheck preferred.

Responsibilities

Serve as the point person for managing all incoming and outgoing loaner and consignment trays.
Verify accuracy, completeness, and integrity of tray contents before and after sterilization.
Coordinate directly with vendors, clinical partners, and internal SPD teams to ensure all instruments arrive on time, processed correctly, and ready for use.
Track and document tray movement through the full sterilization and return cycle.
Oversee daily production flow in coordination with SPD leadership, ensuring workloads are prioritized and balanced for maximum efficiency.
Identify potential delays, discrepancies, or bottlenecks and take proactive steps to resolve them.
Maintain open communication with technicians and leadership to align production goals with operational realities.
May provide guidance or day-to-day oversight to Production Technicians as the team grows, helping establish standards for performance, communication, and accountability.
Act as a liaison between vendors, clinical teams, and SPD staff to ensure clarity, accountability, and trust.
Maintain regular communication with vendors regarding tray status, delivery schedules, and special requests.
Maintains effective vendor relationships while enforcing adherence to the 48-hour vendor policy, clearly communicating variances and collaborating on corrective actions when standards are not met.
Ensure accurate and timely entry of data into tracking systems, including tray movements, sterilization records, and performance metrics.
Generate reports for leadership summarizing activity, volume trends, and areas for improvement.
Uphold documentation standards that support regulatory compliance and operational excellence.
Seamless coordination of all loaner and consignment activity, ensuring every tray is accounted for and ready when needed.
Proactive communication that strengthens relationships with both internal teams and external partners.
Highly organized, data-driven production management that keeps operations running at peak precision.
Continuous improvement through process awareness, accuracy, and accountability.
Performs other duties as assigned.