State Records Archivist

State of Indiana•Indianapolis, IN

2d•Onsite

About The Position

The Archivist manages the imaging, storage, management, retrieval, and disposition of state records, ensuring compliance with federal, state, and agency regulations and guidelines. The role works with agency leadership to continuously improve processes, create efficiencies, and improve records-management accuracy. This is an onsite position at the Indiana Archives and Records Administration in the Indiana Government Center in Indianapolis. The position traditionally starts at an annual salary of $53,222, which may be adjusted based on education and job experience. A degree is not required; at least six years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Requirements

Ability to maintain a valid Indiana driver’s license.
Specialized knowledge of current archival theory, accepted best practices, and descriptive standards for archival materials, including DACS and EAD.
Working knowledge of archival systems, electronic imaging systems, document-management systems, and/or personal computers.
Advanced knowledge of archival techniques, electronic-records preservation practices, systems analysis, data management, imaging practices, email retention, emerging electronic technologies, and component hardware and software.
Expertise in information retrieval or research.
Strong organizational, analytical, and project-management skills.
Ability to communicate effectively orally and in writing.
Ability to work well with people of diverse identities and backgrounds.
Ability to interpret and apply records-retention schedules.
Ability to prepare grant proposals and implement grant programs.
Ability to analyze data, formulate conclusions, and write well-organized, grammatically correct reports and correspondence.
Ability to perform essential functions with or without reasonable accommodation.

Nice To Haves

Considerable knowledge of Indiana history is preferred.
A degree is not required; at least six years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Responsibilities

Preserve and provide access to the State’s archival records, including significant, historic, and valuable collections.
Research, analyze, recommend, plan, develop, and implement archival-records preservation strategies and programs, potentially including preservation of electronic records with permanent archival value.
Develop program policies, procedures, standards, and manuals in accordance with program objectives and goals.
Develop and implement exhibits, outreach, and educational programs about Indiana history and the Archives’ collections.
Provide services and technical direction or assistance to state agencies and affiliated programs concerning the transfer, preservation, and accessibility of archival records and content, including electronic records.
Appraise incoming and existing government records and assist with developing records-retention and disposition schedules.
Arrange, process, catalog, and make accessible government records and paper, visual, and electronic collections according to archival standards.
Coordinate data conversion and migration and participate in digitization projects using specialized equipment.
Create and update finding aids, administrative histories, inventories, and scope-and-content notes for records collections.
Support archival appraisal, preservation, arrangement, and description efforts by other staff, interns, and volunteers.
Staff the reference desk, ensure the efficient operation of public and volunteer services, respond to patrons’ research questions, and coordinate requested duplication of Archives resources.
Perform other duties, responsibilities, and activities as assigned.

Benefits

Three medical plan options, including prescription coverage, as well as vision and dental plans.
Wellness Rewards Program with gift card rewards for completing wellness activities.
Health savings account with a bi-weekly state contribution.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies including 150 hours of paid New Parent Leave for eligible employees, up to eight weeks of paid Childbirth Recovery Leave for eligible mothers, up to 15 hours of paid community service leave, and 180 combined hours of paid vacation, personal, and sick leave.
12 paid holidays, or 14 in election years.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program with covered behavioral health visits.
Qualified employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free LinkedIn Learning access.