State Prog Admin

Minnesota State Colleges and Universities•Rochester, NY

1d•Onsite

About The Position

The Event Coordinator organizes and pulls together all logistical planning for special events occurring at the Regional Sports facilities, the Regional Stadium, and other locations throughout campus serving as a point of contact for internal and external customers from initial inquiry through event execution. This position oversees the accurate processing of facility use agreements and account invoicing and maintains accurate records of usage and rental revenues. This position also facilitates reservations using the event management system (EMS) software and is the designated, on-site coordinator of evening and weekend events.

Requirements

3 years’ experience in event management or related field.
Working knowledge of facility management procedures including planning, preparation, implementation, and evaluation of a wide variety of events.
Excellent written and verbal communication and customer service skills.
Working knowledge of laws, rules, regulations, agreements, and contracts in event planning and marketing sufficient to maintain event compliance.
Excellent organizational and time management skills
Experience and knowledge with EMS reservations software including configuration and reporting.
Proven proficiency in Microsoft Suite programs, Adobe Suite programs, and event scheduling software.
Experience in working with a diverse group of students, staff, and community members.

Nice To Haves

Bachelor’s degree
Demonstrates negotiation and conflict resolution skills.
Experience managing or coordinating events.
Knowledge of public address systems and other sound reinforcement equipment including set-up and operation.
5+ years’ customer service experience

Responsibilities

Organizes and pulls together all logistical planning for special events occurring at the Regional Sports facilities, the Regional Stadium, and other locations throughout campus.
Serves as a point of contact for internal and external customers from initial inquiry through event execution.
Oversees the accurate processing of facility use agreements and account invoicing.
Maintains accurate records of usage and rental revenues.
Facilitates reservations using the event management system (EMS) software.
Acts as the designated, on-site coordinator of evening and weekend events.
Ability to set-up and takedown equipment for events, including the moving of tables, chairs, event staging, and sound systems.

Benefits

Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Training, classes, and professional development
Tuition reimbursement
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )
Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Low-cost medical and dental insurance with affordable deductibles
Employer-paid life insurance
Short- and long-term disability
Pre-tax healthcare and dependent care accounts with a roll-over option
Confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling
12 paid holidays
Generous vacation and sick time
Six weeks of Paid Parental Leave
Robust Pension Plan
457(b) and 403(b) retirement accounts
Various investment options
Dedicated professional development
Tuition waivers for both you and your dependents