State Fair Administrator 1 or Trainee (NY HELPS)- Events

New York State Department of Agriculture and Markets•Syracuse, NY

19h•Onsite

About The Position

Harvest your potential with the New York State Department of Agriculture and Markets Division of the New York State Fair and become a vital force in shaping iconic events! As part of our dedicated team, you’ll support our mission to create an educational hub for agriculture and commerce, deliver quality entertainment and learning, and champion the promotion and marketing of New York's agri-business. Your contributions will directly support economic growth, job creation, and revenue generation. Find your purpose in public service and cultivate a career that offers both professional and personal development. Join us and help build a stronger New York, rooted in tradition and poised for the future. Position Information: Are you a detail-oriented and driven individual with a knack for event management? Do you possess the skills to ensure flawless execution of large-scale events? The New York State Department of Agriculture and Markets is seeking a dedicated State Fair Administrator 1 or Trainee to join our team at the Great New York State Fair! In this vital role within our Events Unit, you will be responsible for: Supervising and directing event staff, fostering a productive and efficient team. Coordinating event logistics and service requests with internal departments. Managing and maintaining critical event supplies and equipment. Resolving issues and recommending solutions to ensure smooth event operations. Guaranteeing adherence to all contractual obligations, fair policies, and legal requirements. Reviewing and processing applications and contracts for accuracy and compliance. Directing the spatial arrangement and setup/breakdown of fairgrounds for all participants. Ensuring the provision of essential utilities and services for events. Monitoring event finances, including tracking expenses and revenues, and preparing comprehensive reports. Collaborating with the finance office on contract management and account reconciliation. This full-time position is located at the New York State Fairgrounds, 581 State Fair Blvd, Syracuse, NY 13209. The standard work schedule for this position is 37.5 hours per week, Saturday through Wednesday, from 1:00 PM to 9:00 PM. Please note that work schedules may be adjusted with reasonable advance notice and consultation. This is an exceptional opportunity to gain valuable experience in event administration and contribute to significant public events. Become a key player in the success of the Great New York State Fair. Apply now!

Requirements

Appointment to State Fair Administrator Trainee 1: Four years of experience in managing and coordinating events, exhibits, competitions, and the use and rental of facilities, concessions, or supplement services to maximize the facilities' use and profitability.
Appointment to State Fair Administrator Trainee 2: Five years of experience in managing and coordinating events, exhibits, competitions, and the use and rental of facilities, concessions, or supplement services to maximize the facilities' use and profitability.
Appointment to State Fair Administrator 1, G-18: Six years of experience in managing and coordinating events, exhibits, competitions, and the use and rental of facilities, concessions, or supplement services to maximize the facilities' use and profitability.
An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience
Seven years of experience working with conventions, trade shows, major fairs, expositions, convention centers, entertainment facilities, sports arenas, and/or performing arts venues in the areas of fair management, equine/livestock exhibitions, event/logistics planning, event promotions, facility use oversight, or concessions management.
One year of permanent, competitive service in a Grade 11 title or higher.
A bachelor’s or higher degree
Received a passing score on the most recent Professional Career Opportunities (PCO) examination.
One year of permanent, competitive service in a Grade 12 title or higher.
A bachelor's degree AND one year of experience working with conventions; trade shows; major fairs; expositions; convention centers; entertainment facilities; sports arenas and/or performing arts venues in the areas of fair management, equine/livestock exhibitions, event/logistics planning, event promotions, oversight of facility use or concessions management.
One year of permanent, competitive service in a Grade 16 title or higher.
A bachelor's degree AND two years of experience working with conventions; trade shows; major fairs; expositions; convention centers; entertainment facilities; sports arenas and/or performing arts venues in the areas of fair management, equine/livestock exhibitions, event/logistics planning, event promotions, oversight of facility use or concessions management.

Responsibilities

Supervising and directing event staff, fostering a productive and efficient team.
Coordinating event logistics and service requests with internal departments.
Managing and maintaining critical event supplies and equipment.
Resolving issues and recommending solutions to ensure smooth event operations.
Guaranteeing adherence to all contractual obligations, fair policies, and legal requirements.
Reviewing and processing applications and contracts for accuracy and compliance.
Directing the spatial arrangement and setup/breakdown of fairgrounds for all participants.
Ensuring the provision of essential utilities and services for events.
Monitoring event finances, including tracking expenses and revenues, and preparing comprehensive reports.
Collaborating with the finance office on contract management and account reconciliation.