Standards Coordinator

City of Toronto•Union, NJ

2d•Onsite

About The Position

The City of Toronto’s Parks and Recreation (P&R) Division is seeking a permanent Standards Coordinator to support various projects and initiatives in the Digital Customer Experience and Change Management unit within the Business and Technology Transformation Branch. Reporting to the Senior Project Manager, Digital Customer Experience and Change Management, the successful candidate will provide oversight and support for many projects and initiatives, tracking and facilitating their progress to completion.

Requirements

Post-secondary education in a discipline pertinent to the job function or equivalent combination of education and experience.
Project management or project coordination experience in business or technical field.
Experience developing and implementing detailed project plans.
Experience managing multiple projects and project teams; delivering high quality results.
Experience in preparing comprehensive reports and developing presentation materials utilizing a variety of software including; Microsoft Visio, Microsoft Project, Excel, Word & PowerPoint.
Ability to operate as a fully accountable project team member with no or minimum supervision.
Highly developed interpersonal skills with demonstrated ability to interact and communicate effectively with all levels of the organization.
Excellent written and oral communication skills, presentation and interpersonal skills to deal effectively with city staff, city councillors, senior management and the public.

Responsibilities

Develop and implement detailed plans and recommendations to address program specific requirements.
Manage assigned projects, and or project activities ensuring effective teamwork and communication, delivering work showing high standards of quality and organizational performance and continuous learning.
Coordinate and facilitate the preparation of project information and artefacts related to I&T project Gating process.
Ensure project expenditures are monitored and maintained within approved budget limitations.
Arrange, schedule and coordinate meetings, workshops and other project events; booking of venue, sending invites, preparing and printing handouts.
Maintain and update the project logs (Action, Issues, Risks, and Changes) from the various meetings/interactions and prepare weekly/daily snapshots of due actions.
Coordinate and facilitate the project management and governance, managing stakeholder expectations and maintain positive relationships within project team.
Demonstrate consistent responses to existing and emerging project related issues.
Attend the weekly project leadership meetings, Steering Committee meetings, take minutes of meetings, and distribute them to all participants.
Coordinate and communicate with RFP evaluators, address issues arising from procurement process, and ensure integrity and quality of the process and information.
Request IT products (e.g. laptop) and services required for new team remembers.
Deliver regular financial reporting for project expenses, on ad-hoc and quarterly basis, working with Financial reps to align and update Project budget to current status; ensure Budget submissions to Council is correct and aligned with Project needs for next year's outlook, and plan budget itemization for project work streams.
Coordinate and facilitate recruitment and complement planning with the project team for all work stream, align with PF&R HR on the approach and timelines, explore various complement and recruitment strategies to keep project on track, and onboard new resources – access, location, project background orientation.
Promote culture of collaboration with other departments & stakeholders to ensure effective delivery of the project.
Proactively suggest innovative project solutions to challenges involving multiple stakeholders, to achieve the project objectives.
Continuously monitor and recommend appropriate changes in response to an ever-changing public and political environment.
Lead project activities as required.