Stakeholder Engagement Specialist (Event Coordination)
About The Position
Drodex is seeking a Stakeholder Engagement Senior Management Analyst to support the Administration for Strategic Preparedness and Response (ASPR), Office of External Affairs (OEA). The role provides stakeholder engagement, event coordination, and strategic communications support across ASPR, with responsibility for planning and executing high-visibility engagements with internal and external stakeholders. The ideal candidate has project coordination, stakeholder management, and communication skills, including experience managing events, supporting senior leadership, and coordinating across multiple teams. The position is based in Washington, DC, with a hybrid arrangement. It requires onsite attendance at Constitution Center every other Tuesday and additional onsite attendance as needed for events.
Requirements
- Bachelor’s degree in Communications, Public Administration, Business Administration, Event Management, Public Health, Hospitality Management, or a related field.
- 4–6 years of related experience in event coordination, stakeholder engagement, executive operations, communications, or program support.
- Experience supporting virtual and in-person executive-level meetings, conferences, workshops, or stakeholder engagements.
- Demonstrated experience coordinating logistics, vendors, briefing materials, and stakeholder communications.
- Must be able to obtain and maintain a Public Trust Clearance.
Nice To Haves
- Experience with Microsoft Teams Webinar, including coordinating and facilitating virtual events for large audiences.
- Experience supporting federal agencies, HHS, ASPR, or other executive offices.
- Prior experience supporting federal government agencies, particularly HHS, ASPR, or related public health and emergency preparedness organizations.
- Experience working directly with senior government executives and coordinating interagency engagements.
- Familiarity with federal conference planning, documentation, and approval processes.
- Experience conducting stakeholder research, engagement analysis, and after-action reporting.
Responsibilities
- Support coordination and execution of virtual and onsite engagements for ASPR’s immediate office and program offices, including post-event analysis.
- Lead planning and execution of high-level stakeholder engagements, including executive meetings, conferences, workshops, listening sessions, and national-level initiatives.
- Coordinate cross-functional activities across internal offices, federal agencies, and external partners to execute stakeholder initiatives.
- Develop executive briefing materials, talking points, background documents, reports, and strategic communications for senior leadership.
- Manage end-to-end event coordination, including logistics, scheduling, vendor management, technical support, and post-event follow-up.
- Support leadership in identifying stakeholder engagement priorities, coordination needs, and potential risks.
- Facilitate engagement with federal, state, local, and international stakeholders to advance ASPR’s strategic priorities.
- Conduct research, analyze stakeholder engagement outcomes, and prepare after-action reports to inform future planning and process improvements.
- Maintain stakeholder engagement records, track action items, and manage reporting documentation using government-approved systems.
- Coordinate conference participation requests and ensure compliance with applicable federal policies, protocols, and approval procedures.
- Support time-sensitive initiatives and high-priority engagements requiring discretion, responsiveness, and coordination across multiple stakeholders.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
