Staffing Specialist - Gray Birch

MaineGeneral Health•Augusta, ME

10d•Onsite

About The Position

MaineGeneral Health is seeking a detail-oriented and organized Staffing Specialist to support staffing and scheduling operations for our long-term care facility at Gray Birch. This role is essential to ensuring appropriate staffing coverage to support daily operations and provide quality care to our residents. The Staffing Specialist works closely with department leaders to develop and maintain staff schedules, coordinate staffing resources, and address scheduling needs. The ideal candidate is a strong communicator who thrives in a fast-paced environment, enjoys problem-solving, and understands the importance of reliable staffing in a long-term care setting.

Requirements

Strong organizational, time-management, and problem-solving skills.
Excellent attention to detail and the ability to manage multiple priorities in a fast-paced environment.
Effective communication and interpersonal skills, with the ability to work collaboratively with staff and department leaders.
Ability to adapt to changing staffing needs and respond effectively to scheduling challenges.
Proficiency with computer systems, data entry, and scheduling software.

Nice To Haves

Previous experience in staff scheduling, workforce coordination, or a similar administrative role preferred.
Experience in healthcare or long-term care staffing is a plus.

Responsibilities

Develop, maintain, and publish staff schedules to support departmental staffing needs and operational goals.
Serve as an internal resource for scheduling systems, providing guidance, assistance, and training to staff as needed.
Collaborate with department leaders to ensure appropriate staffing assignments and coverage across designated departments.
Assist with scheduling orientation and onboarding activities for newly hired staff.
Coordinate daily staffing needs, including assisting with coverage for employee absences and unexpected staffing shortages.
Monitor schedules and make adjustments as needed to maintain adequate staffing coverage.
Prioritize and perform data management activities related to staffing, scheduling, and schedule maintenance.
Maintain and approve employee timecards as needed.
Provide ongoing support to department leaders in achieving staffing goals and ensuring schedules are accurate, complete, and published in a timely manner.
Assist with the coordination of personnel and resources to support the daily operations of the facility.