AOS III - Time Keeper/Staffing Coordinator

DHRM • Staunton, VA

3d

About The Position

Western State Hospital is hiring a Staffing Coordinator to manage timekeeping for the nursing department. The role ensures accurate and timely tracking of time and attendance in accordance with hospital policies and state and federal regulations, and supports nursing leadership. Duties include maintaining the automated leave system; processing leaves, shift differentials, overtime, workers’ compensation, compensatory leave, and time adjustments; supporting the Kronos/UKG timekeeping systems; and preparing reports by deadlines set by the Department of Accounts and Payroll and supervisory staff. The coordinator responds to staff and supervisors’ questions about leave balances and usage in person, by phone, or by email, and prepares professional correspondence related to time and leave management.

The position also provides backup administrative and secretarial support to the Chief Nursing Executive, Assistant Chief Nursing Executive, Registered Nurse Coordinators, and the broader nursing department. The employee may also assist the scheduling office during downtime. The schedule is Monday through Friday, first shift.

Requirements

• Strong data entry, typing, and general clerical skills.
• Experience using Microsoft Office Suite, including Word, Excel, and Outlook.
• Knowledge of payroll timekeeping requirements and basic office procedures.
• Ability to use automated timekeeping systems such as Kronos/UKG or similar systems.
• Strong attention to detail and accuracy when handling high-volume data.
• Ability to follow written and verbal instructions and communicate clearly with staff and supervisors.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Comfort using standard office equipment, including copiers and fax machines.
• Ability to perform basic math to verify timekeeping accuracy.
• Strong organizational and reasoning skills.

Nice To Haves

• Prior experience in a healthcare or hospital setting.
• Experience performing administrative duties in a fast-paced, high-pressure environment.
• Familiarity with centralized scheduling and leave management.
• Experience handling confidential HR or payroll-related matters.
• Ability to work independently and manage multiple priorities under pressure.
• Demonstrated ability to build and maintain positive working relationships while ensuring compliance with policies and procedures.
• Experience using automated data systems beyond basic office software.
• Bilingual ability.
• Veteran or veteran spouse status.

Responsibilities

• Manage nursing department timekeeping and ensure accurate, timely time and attendance tracking in compliance with hospital policies and state and federal regulations.
• Maintain the automated leave system and process leaves, shift differentials, overtime, workers’ compensation, compensatory leave, and time adjustments.
• Provide shared support for the Kronos/UKG timekeeping systems.
• Generate reports by deadlines set by the Department of Accounts and Payroll and supervisory staff.
• Respond to staff and supervisors’ inquiries about leave balances and usage in person, by phone, or by email.
• Prepare memos, letters, reports, and other professional correspondence related to time and leave management.
• Provide backup administrative and secretarial support to nursing leadership, Registered Nurse Coordinators, and the broader nursing department.
• Assist the scheduling office during downtime as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed