Staffing Coordinator - Per Diem

UMass Memorial Health•Milford, MA

2d•Onsite

About The Position

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. Enters and maintains schedules in scheduling/timekeeping software and fills open shifts as directed by Nursing Leadership. Collaborates with Nursing Leadership to book unfilled shifts, communicate with the Patient Flow Manager or Administrative Clinical Supervisor, and ensure accurate timekeeping. Responsibilities include managing sick calls, schedule swaps, bonus shifts, and preparing weekly timecards. Supports unit staffing requirements and assists with special projects as designated by Nursing Leadership.

Requirements

High School Diploma or equivalent.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Experience with scheduling and/or timekeeping software.
Strong interpersonal, communication, and organizational skills.
Ability to multitask, problem solve, and analyze complex staffing schedules.

Nice To Haves

Experience in a healthcare staffing office or similar role.
Experience with Kronos timekeeping software.

Responsibilities

Maintain accurate schedules and timecards for assigned departments using scheduling/timekeeping software.
Track scheduling changes, position control, and weekly data (e.g., bonus logs, overtime).
Utilize core staffing patterns and budgetary guidelines to book shifts and adjust staffing levels.
Schedule staff and approve/deny time off and shift swaps per CBA and unit guidelines.
Attend daily bed meetings and communicate staffing needs based on census and acuity.
Take sick calls, provide coverage, and round with staff to assess and fill shift vacancies.