Staffing Coordinator - PCS Administration - PT - Evening

Stormont-Vail HealthCare•Topeka, KS

1d•Onsite

About The Position

The Staffing Coordinator is the primary individual responsible for developing and managing shift-to-shift staffing plans for Acute Care Services at the Topeka campus. The role supports staffing and scheduling by maintaining real-time awareness of staffing needs and available resources across acute care service areas. In collaboration with the Command Center and Administrative Director of Acute Care Services, the coordinator analyzes workload and staffing variances and recommends staffing and scheduling strategies. The coordinator serves as the central point of contact for staffing communications, notifying staff of open shifts, coverage needs, schedule changes, and updates through approved channels to support adequate staffing, continuity of patient care, and operational efficiency. This is a part-time, on-site, non-exempt position on the evening second shift, with 16 hours per week. It is not patient-facing and has no supervisory or budget responsibility. The position is based at the Topeka campus and requires compliance with Stormont Vail Health policies, standards, and mandatory training.

Requirements

Associate degree in healthcare, business, or a related field, or 60 college credit hours in a related field.
Strong organizational, interpersonal, and communication skills.
Ability to accurately prepare and maintain records, files, and reports.
Ability to work with mathematical concepts such as probability and statistical inference.
Ability to apply fractions, percentages, ratios, and proportions to practical situations.

Nice To Haves

Bachelor's degree.
Two years of experience working in an acute care or hospital setting, or related healthcare experience.

Responsibilities

Develop, oversee, and adjust shift-to-shift staffing plans for Acute Care Services in collaboration with the Administrative Director and Command Center, considering patient needs and available resources across Critical Care and Medical-Surgical service lines.
Use forecasting and modeling tools to present capacity and demand analyses.
Regularly provide department leadership with information about scheduling challenges.
Monitor, receive, and maintain call-ins, adjusting staffing according to available resources.
Assign staff across departments through system-wide floating based on census and productivity targets.
Track and manage staffing information, including staffing changes, schedules, and changes in staff assignments.
Update and publish the Facilitated Staffing Guide (FAC Board).
Meet weekly with Department Managers to review schedules and address staffing and scheduling challenges.
Adhere to financial goals when scheduling, with attention to overtime, incentive contracts, and department productivity.
Track, compile, analyze, and report data related to scheduling and the acute care workforce.
Provide information and analysis to management as requested, including special projects and ad hoc reporting.
Serve as the primary contact for staffing-related communications, notifying staff of open shifts, coverage needs, schedule changes, and staffing updates using approved channels.
Maintain real-time accuracy of the time and attendance system by promptly updating staffing changes resulting from call-ins, call-offs, float assignments, shift modifications, and coverage adjustments.
Assist in developing and recommending best-practice recommendations to clinical leaders to support workforce and scheduling needs.
Collaborate with leadership to support knowledge and productivity.
Communicate consistently and positively with nursing units and across the system.
Liaise between staff and leadership by managing staffing-related inquiries and issues and supporting resolution efforts.
Assist department leadership with scheduling communications for new staff to support onboarding.
Comply with Stormont Vail Health policies, standards, mandatory training, and requirements; perform other duties as assigned.