Staffing Coordinator PT EOW only
About The Position
The Staffing Coordinator is responsible for maintaining an accurate computerized scheduling system for all inpatient and partial hospital units. This role involves entering and managing nurse and mental health worker schedules, including peer switches, vacation requests, and medical leaves of absence. The coordinator also prints and posts daily, weekend, and float staff assignments, maintains staffing templates, and reviews schedules for discrepancies. They communicate staffing needs and updates to nurse managers, supervisors, and the Director of Nursing Operations, ensuring adequate staffing levels are met in accordance with administrative and union guidelines. The position requires making telephone calls to fill staffing needs, completing logs of responses, and preparing seniority forms and freeze lists. The coordinator also monitors availability lists, attends meetings, and completes other assigned duties.
Requirements
- High School Graduate.
- Computer expertise required.
- Must be able to multi-task and perform capably in a pleasant manner under stress in a busy office.
Nice To Haves
- Associates degree in secretarial field preferred.
- Prior scheduling experience preferred.
Responsibilities
- Enters accurately all Nurses and MHW schedules for all the inpatient and partial Hospital units.
- Identifies areas to improve in the scheduling system.
- Ensures new hires schedules are entered in a timely manner.
- Enters all peer switches and vacation requests, MLOA etc. in timely manner.
- Prints out daily and weekend schedules for the nursing supervisor's use.
- Prints out and posts float staff and per diem assignments.
- Maintains accurate staffing template for each unit.
- Reviews schedules for discrepancies and brings to attention of Director Nursing Operations.
- Provides reports of staffing activities to the Nurse Managers.
- Communicates with nurse managers information about staff call outs.
- Communicates compassionately with staff in securing their assistance.
- Works with Director of Nursing Operations to maintain adequate staffing.
- Communicates with Nursing Supervisors regarding shift schedules and needs.
- Assigns float staff/per diem/ casual staff according to administrative/union guidelines.
- Demonstrates knowledge of union contract in staffing open positions and managing vacation requests.
- Makes all necessary telephone calls to fill unit staffing needs.
- Completes log of individuals called and responses.
- Completes Staffing seniority forms and freeze in lists for the next shifts and weekends.
- Reports problems to the Director of Nursing Operations.
- Monitors short term availability list for staffing needs.
- Attends office operations meetings.
- Attends orientation and annual education in services.
- Observes all applicable Hospital policies and procedures.
- Completes other duties as assigned.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
