Staffing Coordinator

Prime Healthcare•Harlingen, TX

3d•Onsite

About The Position

Join an award-winning team of dedicated professionals committed to our core values of quality, compassion and community! Harlingen Medical Center, a member of Prime Healthcare, offers incredible opportunities to expand your horizons and be part of a community dedicated to making a difference. The Staffing Coordinator provides staffing and scheduling support for assigned departments. In collaboration with the Chief Nursing Officer (CNO) and Department Leadership, supports the creation and revision of department schedules by matching the needs of the individual departments to the number of personnel available. Will meet schedule posting deadlines according to Hospital policy or Collective Bargaining Agreement (CBA). Schedules staff in the most productive and cost-effective manner, utilizing all the staffing strategies determined by the organization. Evaluates and revises as needed the daily staffing of departments including replacement of personnel due to paid time off, sick leave, leave of absence, and/or other unexpected circumstances. Obtains daily staffing needs from assigned departments at regular intervals throughout the shift and by way of active rounding in the units to make changes in real-time to flex, float, or fill-in gaps. Participates in the Hospital position control meetings, working with C-Suite to review schedules and staffing reports. Forecasts staffing needs so that emergencies in staffing are avoided. Responsible for supporting the review and approval process for the Hospital to request supplemental agency personnel. Reviews contracted labor candidates presented to the Hospital in a timely manner to determine those who are qualified and submits to the CNO and Department Leadership for swift placement decision. Updates agency candidate orders in Vendor Management System (VMS). Ensures that all incoming agency personnel have complete compliance files in the VMS. In collaboration with Finance department, reconciles VMS invoices for hours and charges due to agencies. Establishes a pattern of agency reduction.

Requirements

High School Diploma or equivalent required.
Experience and proficiency with Microsoft Office applications required.
Strong interpersonal communication skills required.
Ability to excel in a fast-paced environment.
Experience and knowledge with payroll and timekeeping systems (JBDev).

Nice To Haves

Experience in healthcare preferred, preferably in an acute care setting.

Responsibilities

Provides staffing and scheduling support for assigned departments.
Supports the creation and revision of department schedules by matching the needs of the individual departments to the number of personnel available.
Meets schedule posting deadlines according to Hospital policy or Collective Bargaining Agreement (CBA).
Schedules staff in the most productive and cost-effective manner, utilizing all the staffing strategies determined by the organization.
Evaluates and revises as needed the daily staffing of departments including replacement of personnel due to paid time off, sick leave, leave of absence, and/or other unexpected circumstances.
Obtains daily staffing needs from assigned departments at regular intervals throughout the shift and by way of active rounding in the units to make changes in real-time to flex, float, or fill-in gaps.
Participates in the Hospital position control meetings, working with C-Suite to review schedules and staffing reports.
Forecasts staffing needs so that emergencies in staffing are avoided.
Supports the review and approval process for the Hospital to request supplemental agency personnel.
Reviews contracted labor candidates presented to the Hospital in a timely manner to determine those who are qualified and submits to the CNO and Department Leadership for swift placement decision.
Updates agency candidate orders in Vendor Management System (VMS).
Ensures that all incoming agency personnel have complete compliance files in the VMS.
Reconciles VMS invoices for hours and charges due to agencies in collaboration with the Finance department.
Establishes a pattern of agency reduction.