Staffing Coordinator/Central Supply

Shore Acres Care Center•St. Petersburg, FL

1d•Onsite

About The Position

The Staffing Coordinator/Central Supply is responsible for various administrative functions related to staffing and scheduling for the nursing department. This role involves maintaining employee records, coordinating schedules to ensure adequate unit coverage, and assisting employees with scheduling-related forms. The position also includes managing PAR levels for ordering and management of central supply items. Additionally, the role supports personnel functions such as interviewing, recordkeeping, and verifying licenses and certifications. The Staffing Coordinator also plays a part in staff development by coordinating orientation schedules and assisting with in-service education records.

Requirements

Must possess a high school diploma or GED.
One (1) year experience as a staffing coordinator, preferably in a long-term care or skilled nursing facility.

Responsibilities

Maintain a current listing of all resident care employee phone numbers.
Maintain daily tardy and absenteeism calendars.
Report to Director of Nursing Services (DON) all employees with excess tardiness or absenteeism, in accordance with Facility policy.
Work with Human Resource Delegate and DON when scheduling modified work duty employees, in accordance with work restrictions and Facility policy.
Complete in timely fashion necessary nursing department employee records upon hiring, job reclassification, and discharge as needed.
Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.
Complete and post work sheets and time schedules.
Coordinate variances with the DON.
Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel, as necessary.
Answer employee calls regarding staffing and scheduling functions.
Prepare written correspondence, as necessary.
Ensure newly hired nursing staff has time cards and schedules prior to orientation date.
Assist in obtaining nursing care staff information needed for daily posting requirements.
Consult with nursing department staff and supervisors concerning the staffing and scheduling needs: to assist in elimination and correction of problem areas, and/or improvement of services.
Make written or oral reports and recommendations to the DON concerning staffing and scheduling issues.
Review complaints and grievances pertinent to scheduling and staffing.
Make necessary oral or written reports to the DON.
Maintenance of PAR levels for ordering and management.
Provide each newly hired nursing personnel with orientation schedule and assign staff member to provide orientation.
Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation.
Attend in-service training programs, as scheduled.
Assist with recordkeeping for Facility in-service education, and orientation classes for newly hired personnel.
Assist in interviewing CNAs/GNAs when requested.
Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals.
Confirm license and certification and current standing with state approved agencies for all new hires prior to orientation date.
Assist with maintaining records of current certifications and licenses for nursing department employees.