Staffing Assistant - Atrium Health Cabarrus - FT Days

American Addiction Centers • Concord, NC

22h • Onsite

About The Position

The Staffing Assistant at Atrium Health Cabarrus is a full-time position responsible for coordinating staffing for all units based on projected needs identified by department leadership. This role services various departments by verifying staffing needs, arranging appropriate coverage through available resources, and reporting the status of staffing events to leadership. The position also involves maintaining accurate records of staffing allocations for communication, data collection, and billing. Additionally, the Staffing Assistant may manage agency personnel records, verify agency billing, process scheduling data for payroll, and maintain records related to schedules, time cards, attendance, and competencies. This role ensures the even rotation of staff and placement to meet FTE status during low census, and performs various reception duties including answering phones, directing calls, and greeting visitors. The Staffing Assistant also maintains department files, gathers and analyzes data for reports, and monitors office equipment.

Requirements

• High School Graduate.
• Typically requires 1 year of experience in a clerical role that includes experiences in health care and scheduling.
• Good interpersonal and communication (oral and written) skills.
• Ability to work well within a team.
• Intermediate computer skills using Microsoft office products, electronic mail / scheduling systems.
• Ability to exercise independent judgment and demonstrate excellent problem-solving skills.
• Demonstrated accurate data entry skills.
• Ability to work under pressure in a fast paced environment.

Responsibilities

• Coordinates staffing for all units based on projected needs as identified by department leadership.
• Verifies staffing needs and arranges appropriate coverage through available resources.
• Reports status of staffing events to leadership.
• Maintains accurate records of staffing allocations for communication, data collection, and billing of services.
• May maintain agency personnel records including hours worked, licenses, orientation, and evaluations.
• May verify billing from staffing agencies and perform data entry for accounting cost management reports.
• Processes scheduling data and completes related records for payroll.
• Maintains accurate records relating to schedules, time cards, attendance records, and competencies.
• Handles a variety of scheduling situations including ensuring the even rotation of staff and placement to meet FTE status during low census.
• Performs various reception duties including answering telephone calls, directing and/or transferring calls, taking and relaying messages, and greeting/directing individuals.
• Maintains and updates department files, binders, and logs.
• Gathers, compiles, analyzes, and summarizes department data for various reports and meetings.
• Monitors department office equipment and troubleshoots minor problems.

Benefits

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED