7776 Staff Support Secretary - East Heights

Henderson County Schools•Henderson, KY

4d•Onsite

About The Position

Perform a variety of responsible secretarial and clerical duties to assist a designated supervisor, including a Principal, Principal's secretary, school Counselor or program supervisor. The role involves relieving the supervisor of routine administrative details and general secretarial and clerical tasks. This includes performing office activities and communications related to assigned school or program activities, assuring compliance with District policies and timelines, and taking and relaying messages and information.

Requirements

Knowledge of modern office practices, procedures, and equipment.
Knowledge of receptionist and telephone techniques and etiquette.
Knowledge of research techniques, practices, and procedures.
Knowledge of financial and statistical record-keeping techniques.
Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
Knowledge of oral and written communication skills.
Knowledge of applicable sections of Kentucky Administrative Regulations and other applicable laws.
Knowledge of interpersonal skills using tact, patience, and courtesy.
Knowledge of operation of office machines including computer equipment.
Ability to perform a variety of secretarial and clerical duties to assist a Principal's secretary or Guidance Counselors with routine administrative details and general clerical tasks.
Ability to learn, interpret, apply, and explain school and District policies, rules, and objectives of assigned school or program.
Ability to understand and interpret rules and written directions and apply to specific situations.
Ability to compose correspondence independently.
Ability to perform duties effectively with many demands on time and constant interruptions.
Ability to type at an acceptable rate of speed.
Ability to establish and maintain effective working relationships with others.
Ability to meet schedules and time lines.
Ability to maintain records and prepare reports, including financial records.
Ability to work confidentially with discretion.
Ability to communicate effectively both orally and in writing.
Ability to understand and follow oral and written directions.
Ability to work independently with little direction.
High school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law.
Two years of increasingly responsible and varied secretarial and clerical experience.

Responsibilities

Perform a variety of secretarial and clerical duties to assist a designated supervisor with routine administrative details and general clerical tasks.
Type, file, and transcribe or compose letters, memoranda, documents, correspondence, and bulletins as directed.
Assist with office activities and communications related to assigned school or program activities.
Assure the compliance with District policies and time lines.
Take and relay messages and information.
Type and prepare a variety of reports.
Maintain a variety of program, District, State records as required.
Requisition supplies, forms, and maintenance work as needed, following established procedures.
Prepare and maintain financial records and budgets.
Process or prepare budgetary documents, requisitions, and other financial or purchasing documents.
Perform related duties as assigned.