Staff Specialist (On-Site)

Brookhaven National Laboratory•Ridge, NY

1d•$82,950 - $103,650•Hybrid

About The Position

The mission of the legal office of Brookhaven National Laboratory (BNL) is to further the Laboratory’s strategic goals by protecting and preserving the Laboratory’s legal, ethical, and financial integrity and reputation. The objective is to provide world-class legal services to support the world-class science being performed at BNL. This is accomplished by providing strategic legal advice and counsel and seeking to ensure that all members of the Laboratory staff conduct their activities in accordance with applicable law and standards consistent with the goals, vision, and values of the Laboratory. Brookhaven National Laboratory’s (BNL’s) Office of General Counsel, is seeking a Staff Specialist who will be the sole support for a variety of complex and independently driven activities. Reporting directly to the General Counsel (GC) the incumbent will develop, monitor, and update processes for a number of established and evolving requirements. The incumbent will serve as a point of contact and liaison for the GC and the Lab population.

Requirements

Bachelor's degree in related business field or equivalent experience, generally based on the basis of 2:1 (experience: college) years, plus four years related work experience. Additional education in fields specifically related to the position requirements may offset qualifying experience
Ability to write, edit, and proofread content (articles, Lab-wide messages, business reports, presentations), work closely with subject matter experts and management, and develop strategies to achieve management goals via a variety of communications (website, videos, articles, emails, etc.)
Excellent written and verbal communication skills.
Ability to identify and resolve problems within own area of responsibility
Demonstrated excellence in verbal and written communications
Demonstrated ability to show initiative and determine priorities
Excellent interpersonal skills and ability to work collaboratively
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint) and familiarity with other commonly used tools and platforms (e.g., DocuSign, Zoom, Adobe Acrobat, etc.)

Nice To Haves

General familiarity with environmental laws and regulations, litigation procedure, contracts, corporate governance, and/or ethics
Paralegal or legal assistant training or experience
Ability to work with a variety of customers and create effective communications for targeted audiences

Responsibilities

Assist the GC in management of OGC and budget matters
Provide general administrative support to OGC, including calendar management, meeting and activity coordination, travel planning, filing, expense reporting and other administrative duties as required
Provide specialized legal administrative support to OGC in connection to internal and external investigations, administrative filings, and litigation
Manage engagements with external counsel, including initial engagement letters, invoice review, and payment processing; coordinate with relevant OGC and DOE attorneys as necessary
Assist the GC in performing the role of Secretary to the Board of Directors, including creation of agendas, board communications, collection and preparation of board materials and taking of meeting minutes
Work with the OGC attorneys and staff in maintaining the Laboratory’s external activity and conflict of interest reporting system and act as primary contact for Laboratory in understanding and complying with the requirements
To the extent applicable, understand and manage Laboratory insurance coverage, including renewal applications in consultation with an outside broker and in coordination with other relevant departments
Assist with Freedom Of Information Act (FOIA) requests as needed
Maintain all OGC files, documents, and resources and help to identify paths to modernize and update OGC filing and knowledge management systems
Perform factual research and, with assistance, legal research
Perform records research
Prepare written reports and PowerPoint presentations for training
Other duties as assigned