Staff Associate - Office of the President

Bristol Community College • Fall River, MA

21h • Onsite

About The Position

About Bristol Community College: Bristol Community College is an exciting place to work, learn, and grow! Bristol is dedicated to fostering an inclusive environment with a rich diversity of beliefs, cultures, languages, abilities, and lifestyles. Committed to enriching its educational experience through a supportive community, Bristol actively encourages candidates of all backgrounds to apply and achieve our vision of advancing a vibrant, diverse community through education, learner by learner. If you share a passion for helping students succeed and enjoy working in a community of innovative, inclusive, and collaborative colleagues, Bristol is the place for you! As a Commonwealth of Massachusetts employer, Bristol offers a comprehensive compensation and benefits package, including health, dental, life, long-term disability, retirement and paid time off (vacation, personal, sick, and holiday pay). We also offer tuition waiver discounts at the Commonwealth's public higher education institutions. More information can be found on our Benefits website . Job Description: POSITION TITLE: Staff Associate - Office of the President DEPARTMENT: Office of the President PRIMARY LOCATION: Fall River, MA REPORTS TO: Director of Executive Operations POSITION STATUS: This is a full-time, non-unit professional position with benefits SALARY: $65,743.40 - $69,071.66 annually STATEMENT OF DUTIES: Reporting to the Director of Executive Operations, the Staff Associate for the Office of the President provides confidential administrative support to the Director and to the college President. This position serves as a liaison between the President's Office and students, faculty, staff, alumni, the Bristol Community College Foundation, legislators and the community, among other constituents. The Staff Associate at the President's Office oversees administrative aspects of the daily operation of the President's Office and serves in place of the Director of Executive Operations, as needed. ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES: Act as the first line of contact for the Office of the President. Provide administrative support including calendar management, travel coordination, correspondence drafting, budget reconciliation, accounts payable coordination and meeting logistics. Assist in the coordination of Board of Trustees meetings, including preparing agendas and materials. Supports the Director of Executive Operations and the President on various initiatives and strategic projects through internal departments and external partners, with the possibility of collaborative support to the Chief of Staff and the Title IX/Affirmative Action Coordinator. Assist in the facilitation of event planning for Office of the President including room reservations, set-up work orders, and catering for college events such as Commencement, Legislative Breakfast, and Inauguration. Maintain organized records and files, including confidential and sensitive documents including coordination of website updates as needed. Monitor key deadlines and assist in tracking progress on projects and initiatives. Prepare reports, presentations, and summaries as needed using Microsoft Office 365 and college management systems. Uphold professionalism and discretion in all interactions while promoting the mission and values of the college. Contribute to an inclusive, service-oriented office environment that reflects the goals of the Commonwealth's Student Success and Equity Agenda. Perform additional duties as assigned in support of the Office of the President.

Requirements

• Minimum of a high school diploma.
• Minimum of one (1) year of related experience as an administrative assistant or similar.
• An equivalent combination of education, training, and experience shall be considered.
• Demonstrated proficiency with Microsoft Office 365 applications and video conferencing software.
• Excellent verbal and written communication skills, including strong customer service skills.
• Demonstrated dependability in the work environment, with a strong attention to detail.

Nice To Haves

• A bachelor's degree in a business-related field.
• Three years of experience as an administrative assistant or similar.
• Understanding of academic institutions and culture, which may be demonstrated through professional work experience in higher education.
• Demonstrated project management experience.
• Ability to communicate in a language in addition to English.

Responsibilities

• Act as the first line of contact for the Office of the President.
• Provide administrative support including calendar management, travel coordination, correspondence drafting, budget reconciliation, accounts payable coordination and meeting logistics.
• Assist in the coordination of Board of Trustees meetings, including preparing agendas and materials.
• Supports the Director of Executive Operations and the President on various initiatives and strategic projects through internal departments and external partners, with the possibility of collaborative support to the Chief of Staff and the Title IX/Affirmative Action Coordinator.
• Assist in the facilitation of event planning for Office of the President including room reservations, set-up work orders, and catering for college events such as Commencement, Legislative Breakfast, and Inauguration.
• Maintain organized records and files, including confidential and sensitive documents including coordination of website updates as needed.
• Monitor key deadlines and assist in tracking progress on projects and initiatives.
• Prepare reports, presentations, and summaries as needed using Microsoft Office 365 and college management systems.
• Uphold professionalism and discretion in all interactions while promoting the mission and values of the college.
• Contribute to an inclusive, service-oriented office environment that reflects the goals of the Commonwealth's Student Success and Equity Agenda.
• Perform additional duties as assigned in support of the Office of the President.

Benefits

• health
• dental
• life
• long-term disability
• retirement
• paid time off (vacation, personal, sick, and holiday pay)
• tuition waiver discounts at the Commonwealth's public higher education institutions

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED