Staff Assistant – Wayne County Extension and Statewide Campus

Utah State University•Loa, UT

10d

About The Position

The Staff Assistant provides administrative, financial, student, and site-operations support for Utah State University Extension and Statewide Campus in Wayne County. The role supports the USU land-grant mission through faculty assistance, serves as a welcoming local contact for community members and students, supports the local learning site, and connects residents with university programs and educational opportunities. The position handles routine financial documentation and budget support, general office administration, and coordination of meetings and activities. It also serves as the local site coordinator, supporting classes and learning activities, providing students with basic service information, maintaining a clean and welcoming space, and coordinating with university staff on student recruitment and educational opportunities.

Requirements

Two years of experience in an office setting or an associate degree/vocational training, or similar or related education/experience.
Skilled with computers and related software.
Skilled with basic office equipment, including printers, copiers, and telephone systems.
Good organizational skills.
Strong verbal and written communication skills.
Ability to handle sensitive and confidential business data and personal information.
Ability to work without supervision.
Knowledge of University policies and procedures.
Excellent customer service skills.

Responsibilities

Process receipts and related financial documentation accurately and in a timely manner, following university procedures.
Assist with budget tracking and management for Extension and Statewide Campus activities, including monitoring expenditures, maintaining records, and preparing budget updates or reports.
Help reconcile transactions and resolve routine discrepancies with appropriate university staff.
Maintain organized financial records and handle sensitive financial information with discretion.
Answer phones, direct calls, greet visitors, and connect people with the appropriate university contact or service.
Perform routine office tasks, including data entry, filing, appointment scheduling, and handling incoming and outgoing mail.
Schedule appointments and coordinate meetings, conferences, and other activities.
Prepare routine documents, correspondence, reports, and presentations.
Maintain office supplies and arrange servicing of office equipment.
Assist with website updates and support Extension programs, projects, and events.
Serve as the local site coordinator and support day-to-day site operations.
Assist with classes and other learning activities, including exam proctoring as needed.
Provide students with basic information about available services and connect them with appropriate Statewide Campus staff.
Maintain a clean, safe, and welcoming space.
Participate in relevant team meetings and training.
Support local recruiting efforts in coordination with the Admissions Specialist.
Identify opportunities to connect Extension learners with USU degree programs and other educational opportunities.
Perform other job-related duties as assigned.