Staff Assistant, College of Nursing

SUNY Downstate Health Sciences University•New York, NY

2d•Onsite

About The Position

The College of Nursing at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant. SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers and the only academic medical center in Brooklyn. It serves a diverse population and is highly-ranked for training doctors. The Staff Assistant will be responsible for various administrative tasks related to student management, scheduling, and communication within the College of Nursing.

Requirements

High School Diploma or equivalent.
2+ years of relevant experience in an administrative capacity preferably in an academic and/or healthcare setting.
Excellent computer skills utilizing Microsoft Office Suite.
A satisfactory equivalent combination of experience, education and training.

Nice To Haves

Bachelor's Degree.

Responsibilities

Request classroom space from faculty.
Create Typhon rosters for the undergraduate program.
Receive matriculated student lists for undergraduate cohorts.
Create individual email login credentials for undergraduate students to access Typhon.
Send initial SLAP invitation emails to undergraduate cohorts through Typhon.
Collect student files through designated email.
Enter document expiration dates into individual student Typhon accounts.
Relay clinical document clearance information to students.
Maintain electronic student files accessible to staff.
Run weekly expiration reports through Typhon and notify students of missing or expired documents affecting clinical clearance.
Schedule and assist with Accelerated Bachelor of Science in Nursing candidate interviews.
Receive interview lists and schedules from the Program Director.
Contact applicants by email or phone to schedule interview times.
Create Zoom links for interviews.
Send Zoom links to applicants and the Program Director.
Relay applicant interview or admission declinations to the Program Director.
Take meeting minutes and/or record Admissions and ELP committee meetings in Teams.
Distribute minutes to committee members for review.
Create Teams meeting links.
Send committee meeting invitations to committee members.