Staff Assistant (ADMINISTRATIVE ASSISTANT I)

State of Illinois•Westchester, IL

1d•$5,834 - $8,307•Hybrid

About The Position

The Illinois Department of Public Health is seeking a highly motivated, detailed oriented individual to serve as a staff assistant to the Division of Long Term Care Field Operations. This individual performs a variety of administrative functions necessary to the operation of the Division. Responds to inquiries through written and verbal communication. Assists with copying, collating and completing a variety of documents for the Division.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Nice To Haves

Two (2) years experience in Microsoft Office Suite (i.e., Word, Outlook, Excel, and PowerPoint).
Two (2) years experience creating, using logic, developing continuity and maintaining Smartsheet.
Two (2) years experience organizing and managing meetings, transcribing minutes and providing communication through virtual applications (i.e., WebEx, Zoom).
Two (2) years experience working with long term care facility administrative regulations and requirements.
Two (2) years experience working with LLCS technology, developing reports and troubleshooting administrative issues and providing recommendations for fixes.
Two (2) years experience using artificial intelligence applications in the workplace to assist with summarizing documents, regulations and reports.

Responsibilities

Functions as the staff assistant to the Division Chief for Long Term Care Field Operations.
Oversees personnel process for the Division of Long-Term Care Field Operations.
Independently responds to inquiries regarding the assigned programs for the Division of LTC FO.
Serves as long term care liaison between LLCS project lead and Division of Field Operations.
Represents the Division Chief at meetings as required.
Performs other duties as assigned, or required, which are reasonably within the scope of the duties enumerated above.

Benefits

Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
Competitive Group Insurance benefits including health, life, dental and vision plans.
Pension plan through the State Employees Retirement System
Deferred Compensation Program – voluntary supplemental retirement plan
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
10-25 days of paid vacation time annually (10 days for first year of state employment)
12 paid sick days annually which carryover year to year
3 paid personal business days per calendar year (pro-rated dependent on start date)
13-14 paid holidays per year
12 weeks of paid parental leave
Employee Assistance Program and/or mental health resources