Staff Assistant

Duke Careers•Durham, NC

5d•$20 - $31•Hybrid

About The Position

The Duke Occupational Therapy Doctorate (OTD) Division seeks a highly organized and proactive Staff Assistant to support day-to-day operations and key program initiatives. In this role, you will serve as a central point of coordination for administrative functions, events, and faculty, staff, and student support, helping ensure the Division runs efficiently and effectively. You will manage complex calendars for the Division, coordinate meetings and events, support faculty and leadership, and handle sensitive communications. This is a fast-paced role with a mix of independent work and collaboration, ideal for someone who is detail-oriented, responsive, and comfortable managing multiple priorities.

Requirements

Associate’s degree or equivalent experience
Strong organizational and time management skills
Ability to manage multiple tasks and priorities with minimal supervision
Strong written and verbal communication skills
Experience supporting administrative or operational functions
Ability to handle confidential information with discretion
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Nice To Haves

Bachelor’s degree
Experience in higher education, academic programs, or healthcare settings
Experience with event planning and logistics
Familiarity with Duke systems (e.g., Concur, Buy@Duke) or similar platforms

Responsibilities

Coordinate administrative operations by managing calendars, scheduling meetings, preparing materials, and supporting divisional leadership
Support the planning and implementation of events (e.g. graduation), including logistics, catering, budgeting, and onsite coordination
Support faculty and staff through onboarding coordination, travel arrangements, and maintaining functional office and learning environments
Manage communications and documentation by drafting correspondence, preparing reports, and recording/distributing meeting minutes
Process payments, track expenses, manage vendors, and monitor budgets
Support coordinating Orthopaedic Hybrid Grand Rounds and core curriculum activities, including scheduling presenters, managing attendance tracking, preparing rotation and schedules.