Staff Assistant – Department of Behavioral Health Science & Practice

University of South Florida•Tampa, FL

8h•$38,000 - $40,000•Onsite

About The Position

The Staff Assistant position provides general office and administrative support for the department and contracts and grants within the department. Financial support responsibilities include purchase order requisitions, Peard purchases, setting up vendors, processing invoices and payments for training events, and submitting travel requests and reimbursements. This position also supports the Behavioral Healthcare academic program within the department, faculty searches, and faculty tenure and promotion activities. This position is grant funded and contingent upon the continuation of funding.

Requirements

General office and administrative support experience.
Financial support experience including purchase order requisitions, processing invoices and payments, and submitting travel requests and reimbursements.
Experience with purchasing systems (e.g., Bullmarket, Peard).
Experience with invoicing systems (e.g., FAST AR module).
Experience with travel reservation and reimbursement processing (e.g., Archivum).
Clerical support experience.
Experience supporting faculty searches and recruitment activities.
Ability to troubleshoot purchasing and supplier issues.
Ability to disseminate certificates for training events.
Ability to assist with mail drop off and pick up.
May be subject to a Level 1 or Level 2 criminal background check.

Responsibilities

Initiates Purchase Order Requisitions in Bullmarket system.
Processes and verifies P-card charges and purchase requests using appropriate methods.
Troubleshoots any problems concerning purchasing, supplier set-up, and payment.
Makes deposits to various USF accounts.
Invoices outside individuals and organizations using FAST AR module.
Makes frequent travel reservations for project-related trips, including flights, accommodations, and transportation.
Processes travel reimbursements in Archivum for faculty, staff, consultants, and guests on various training projects and grants within the department.
Provides conference/training workshop support by printing, preparing, and organizing event and training materials, ensuring accuracy and timely readiness.
Disseminates certificates for training events.
Provides clerical support for Behavioral Healthcare major and minor.
Assists with mail drop off and pick up.
Supports faculty searches and recruitment, including taking minutes of search committee meetings, scheduling interviews, and arranging travel for candidates.
Performs other duties as assigned.