STAFF ASSISTANT - 42004336 (FOR INTERNAL AGENCY EMPLOYEES ONLY)

State of Florida • Tallahassee, FL

4d • Onsite

About The Position

This is an internal agency opportunity for current employees of the Florida Department of Agriculture and Consumer Services. The position is located in Tallahassee, Florida, and involves assisting the Supervisor with various administrative duties, including fleet management, the annual promotional process, inventory management, and general administrative support. The role also includes backup reception duties and documentation support.

Requirements

• A high school diploma or its equivalent.
• Three (3) years of secretary or clerical work experience.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
• Vocational/technical training in the area of the secretarial or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
• Knowledge of the procedures and techniques for effective communication.
• Ability to make independent decisions.
• Ability to report information clearly, concisely and accurately.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Must pass a background screening, fingerprint processing, and drug screening.

Responsibilities

• Assists with overall fleet management, including ensuring completion of monthly vehicle logs, data entry into Fleetwave, and updating the agency’s AVIMS fleet management Sharepoint page.
• Assists with the preparation of vehicle movement and vehicle disposal documentation for DMS.
• Requests Sunpass stickers for agency vehicles.
• Assists with the agency’s annual promotional process, including scheduling meetings, preparing meeting notes, cataloging test questions, and assisting with test scheduling.
• Assists with agency inventory responsibilities, including attending training, participating in the annual inventory process, scanning inventory items, and making database entries.
• Provides administrative assistance to ensure all agency assets are tracked and accounted for.
• Creates ICRs in Cherwell as directed.
• Provides assistance and/or completes other administrative or support tasks assigned by the chain of command.
• Attends meetings and travels as required.
• Operates and/or utilizes a variety of business and office equipment including computers, photocopying equipment, scanners, calculators, etc.
• Acts as backup for office receptionist, greeting and directing visitors, and handling telephone and fax communications.
• Researches records and traces documents.
• Organizes and maintains records, filing systems, databases and inventories.
• Enters and reviews data for accuracy and completeness.
• Performs other related duties as required.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal holiday each year
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED