STAFF ASSISTANT - 60020197

State of Florida • Gainesville, FL

55d • $1,337 • Onsite

About The Position

This is work providing high-level administrative support to Economic Self-Sufficiency Program Administrator by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Incumbents may also train and supervise lower-level clerical staff. This position is located at the DCF ESS Service Center located at 1000 NE 16th Avenue Building J Gaiensville Fl 32601.

Requirements

• Two years of secretarial or clerical work experience.
• College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
• Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
• A high school diploma or its equivalent can substitute for one year of the required work experience.

Nice To Haves

• Knowledge of office procedures and practices
• Knowledge of the methods of data collection
• Knowledge of basic arithmetic
• Ability to understand and apply applicable rules, regulations, policies, and procedures
• Ability to plan, organize and coordinate work assignments
• Ability to deal with the public tactfully and courteously
• Ability to communicate effectively
• Ability to utilize problem-solving techniques
• Ability to establish and maintain effective working relationships with others
• Ability to work independently

Responsibilities

• Conducting research
• Preparing reports
• Handling information requests
• Assisting with program management
• Assisting constituents
• Performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
• Training and supervising lower-level clerical staff

Benefits

• The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
• Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
• The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
• VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED