Business Support Assistant - Cancer Center/ACP

Stony Brook University•Stony Brook, NY

3d•$45,372 - $58,366•Onsite

About The Position

At Stony Brook Medicine, the Staff Assistant II in the Cancer Center will provide a wide range of administrative functions. The incumbent must be detail oriented, possess excellent organizational skills and have the ability to multi-task. The incumbent presents a professional appearance and exercises sound judgement and communication skills when working with staff, faculty, physicians, senior leadership and outside vendors and guests.

Requirements

Associate’s degree and at least 2 years of administrative and/or supervisory experience or, in lieu of degree, a High School diploma or equivalent and at least 4 years of administrative and/or supervisory experience.
Proficient in all Microsoft Office applications including Word, Excel and Outlook.
Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 4 panel drug screen
Meet Regulatory Requirements for pre employment screenings.
Provide a copy of any required New York State license(s)/certificate(s).

Nice To Haves

Administrative experience working for executive leadership in an academic, clinical or research environment.
Experience with financial functions including accounts payable, ordering and reimbursements.
Demonstrated experience in handling multiple administrative functions with independence and accountability.
Outpatient Hospital/Clinical experience.
Organizational skills.

Responsibilities

Provide full range of administrative assistance, including but not limited to receptionist type duties, greeting & directing visitors, answering telephones, taking and recording meeting minutes, copying, scanning, typing and Outlook calendar maintenance.
Prepare and track requisitions and submissions for vendor payments, guest/staff reimbursements and travel vouchers. Keep, update and maintain records and spreadsheets related to requisitions and AmEx statements.
Assists the Administrative Manager with the coordination of Cancer Center guests, events and meetings, including but not limited to preparing itineraries, flyers, sign-in sheets, conducting tours, ordering, etc.
Order supplies utilizing all Stony Brook and outside systems including Wolfmart, Lawson, Amazon, etc
Assist the Administrative Manager with Office/Suite operations including ordering, sorting incoming mail and maintaining office directories.
Other duties as assigned.