Staff Assistant / Administrative & Communications Assistant , Center for Politics

Duke Careers•Durham, NC

1d•Onsite

About The Position

At Duke University, the Staff Assistant / Administrative & Communications Assistant with Polis: Center for Politics in the Sanford School of Public Policy will be a vital part of a mission-driven academic center dedicated to political engagement and civil discourse. This role involves supporting students, faculty, visiting speakers, alumni, and donors to create meaningful experiences that foster thoughtful dialogue across differences, while also ensuring seamless day-to-day operations. The position is suited for someone who enjoys variety, thrives in a fast-paced academic environment, and brings precision and creativity to administrative, communications, and event support.

Requirements

Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Typically three years of related administrative, event coordination, or program support experience
Strong organizational and communication skills
Proficiency with Microsoft Office

Nice To Haves

Bachelors Degree
Familiarity with WordPress or Canva

Responsibilities

Coordinate all aspects of Polis and Civil Discourse Project events, including panels, workshops, conferences, receptions, and dinners
Manage event logistics from planning through execution, including space reservations, travel, itineraries, briefing materials, invitations, and on-site support
Handle logistics for guest speakers and visitors, including parking, honoraria, catering, room reservations, and vendor coordination
Contract and manage vendors for catering, equipment rentals, décor, and audiovisual services, including price negotiation
Support publicity, advertising, and public relations efforts, including drafting promotional content and coordinating multimedia advertising
Update and maintain Polis and Civil Discourse Project websites and social media channels
Create targeted itineraries for visiting guests and assist with reports and promotional materials
Administer post-event surveys and manage follow-up communications
Build and maintain databases and mailing lists for students, alumni, donors, and event attendees
Serve as administrative support to the Director and Assistant Director, including calendar coordination, travel, and correspondence
Draft and distribute letters, reports, newsletters, and other materials
Process financial transactions including reimbursements, corporate card reconciliation, and fund tracking
Manage office inventory, filing systems, and supplies
Support hiring, onboarding, and training for student workers
Manage the Polis email inbox and respond to inquiries
Coordinate staff meetings, take notes, and support internal team activities