Staff Accountant

PCI Pharma Services•Rockford, IL

1d•Onsite

About The Position

At PCI Pharma Services’ largest site in Rockford, Illinois, the Staff Accountant manages agency timekeeping, accounts payable (AP) unvouchered vendor invoices, and the aged Received Not Vouchered (RNV) receipt process. The role also supports the AP team with invoice processing and vendor inquiries, and completes month-end indirect expense accruals, income statement reviews, and balance sheet reconciliations. The Staff Accountant works with supervisors and teams across Finance, Procurement, Receiving, and Operations to resolve discrepancies and accounting issues. The role maintains supporting records and systems, responds to internal inquiries, investigates recurring problems, and participates in continuous improvement. The position may require overtime and/or weekend work and reports to the Controller for other assigned duties.

Responsibilities

Work weekly with supervisors to obtain timely timecard approvals and submit hours to the agency.
Process agency new hires in the timekeeping system and track agency workers’ paid time off hours and related payments.
Calculate labor accruals and prepare journal entries.
Review agency invoices for accuracy and resolve discrepancies with the agency.
Manage the AP system for vendor invoices that cannot be vouchered because of discrepancies or missing information, including following up on aged items.
Partner with Finance, Procurement, Receiving, and Operations to resolve issues involving pricing, quantity variances, receiving errors, and general ledger coding.
Assist the AP Manager with the month-end RNV account reconciliation.
Collaborate with Finance and other departments to review aged RNV items and help resolve them.
Support invoice processing and respond to vendor inquiries during peak periods.
Manage the month-end indirect expense accrual process and maintain its account reconciliation.
Collaborate with the Finance team to review income statement accounts for posting errors and required accruals at month-end.
Review transactions for assigned balance sheet accounts, investigate differences, prepare correcting journal entries as needed, and maintain supporting files.
Respond promptly to internal inquiries about assigned accounts and other questions.
Troubleshoot related issues, update general accounting procedures as needed, and drive root-cause investigations to address recurring or critical issues.
Maintain relevant information in the ERP and other supporting systems.
Follow PCI rules, internal controls, policies, and procedures.
Participate actively in continuous improvement efforts and programs.
Perform other duties as assigned by the Controller.