Staff Accountant - P. Park

Posillico Civil•Farmingdale, NY

18d•Onsite

About The Position

Posillico is a multi-disciplined and diversified construction company with a "people first, think safety" culture. We offer an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions. Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community. Primary responsibilities of the Staff Accountant are the management and organization of all accounts receivable, accounts payable, billing & cash receipts for P. Park NJ, LLC. This position will also administratively support the PPark Controller on miscellaneous tasks.

Requirements

A minimum of five (5) years’ accounting and administrative experience
Bachelor’s degree in accounting or finance
Strong organizational and attention to details skills required
Possess a high degree of proficiency with MS Office products including Word, Excel and Outlook, and Viewpoint experience preferred
Must be capable of meeting deadlines, self-motivated and have excellent follow-through capability
Good written and verbal communication skills
Proven ability to manage multiple diverse tasks at one time
Proven ability to maintain confidentiality

Nice To Haves

Viewpoint experience preferred

Responsibilities

Process weekly billing using imports from Scale-It systems into Viewpoint as well as Brokered projects billing to customers
Yearly Tenants billing
Create yearly and monthly intercompany billings and customers credit card weekly fees.
Resolve any customer inquiries concerning billing, payments, credits, etc.
Monthly and quarterly Contract Service AR and AP reconciliation
Submit quarterly contract services billing spreadsheet per project for sales commission calculations to Marketing Manager.
Set up new customers in Viewpoint using NJ office list
Handle Tax-exempt forms New York and New Jersey states
Good understanding and process lien waivers for customers
Weekly import and review of AR aging reports, send to NJ team including sales employees to go over in the bi-weekly meeting.
Post New Jersey customer deposits by recording cash and credit card transactions
Quarterly review, process and file Sales tax returns for New York and New Jersey states.
Prepare and send monthly statements to customers
Monthly closing of the AR billing including contract services billing.
Collection calls and constant follow up on outstanding items (payments, tax exempt forms, etc.)
Research and answer vendor and staff inquiries on any vendor payment related items, resolving vendor inquiries, research and reconciliation of vendor payment history
Review unapproved Invoices entered by AP admins for correct coding, jobs and phase codes
Monitor unapproved invoices and contact the team to ensure approval in a timely manner
Monthly closing of the AP system, ensure key monthly invoices have been processed
Quarterly Equipment Job Cost adjustments
Yearly entry loans and mortgage liabilities in Viewpoint
Perform special assignments, projects and reporting as needed
Complies with Accounting Schedule & Deadlines, including monthly closing responsibilities
Assist with annual 1099s process
Perform general administration duties as assigned
Assist the Controller with any miscellaneous tasks as needed such General Ledger or Job Cost reconciliation
Process monthly depreciation
Knowledge of Journal entries and Prepaid Expenses
Assist PPark Controller with preparation of yearly budget if necessary
Carrying out administrative duties as assigned or delegated to include, however; not limited to typing, mailing, faxing, filing, package delivery coordination and follow-up phone calls as assigned or delegated by Controller