Staff Accountant - Gifts Processing

The Aspen Institute•Washington, DC

2d•Hybrid

About The Position

The Staff Accountant – Gifts Processing supports the Aspen Institute's charitable gift administration by accurately processing donor contributions and preparing charitable tax acknowledgment receipts. The role involves entering gift batches, maintaining supporting documentation, and helping ensure gifts and donor records are processed accurately and in a timely manner. It helps maintain the integrity of donor and financial records while supporting daily gift processing activities. The ideal candidate is detail-oriented, organized, eager to learn, and able to manage routine, high-volume transactions accurately and consistently. The position reports to the General Ledger Manager. The position is expected to be in person with colleagues at least 40% of the time, with flexibility to work remotely for the balance. The salary range is $71,100–$90,900.

Requirements

Bachelor’s degree in accounting or business administration, or an equivalent combination of education and work experience.
3–5 years of progressively responsible experience in nonprofit gift processing, accounting, or donor operations.
Experience with accounting systems.
Proficiency in Microsoft Excel, including advanced functions for data analysis and reconciliation.
Exceptional organizational skills and the ability to manage multiple tasks and meet critical deadlines.
Strong analytical and problem-solving skills.
Excellent verbal and written communication skills and the ability to collaborate effectively across teams.

Nice To Haves

Experience with NetSuite and Salesforce.

Responsibilities

Process daily gift batches according to established procedures.
Review gift documentation for completeness and accuracy before processing.
Enter charitable contributions into the Institute's CRM system, CRM+.
Generate and distribute charitable tax acknowledgment receipts using established templates and procedures.
Maintain organized electronic records supporting gift transactions and tax acknowledgments.
Correct gift batches and tax receipts as needed.
Collaborate with the Office of Institutional Advancement to resolve routine gift processing questions.
Ensure donor information, gift designations, and related data are entered accurately.
Support month-end gift processing and reconciliation activities.
Create new gift designation accounts in CRM+.
Set up new constituent records in NetSuite and new donor records in CRM+.
Assist with reconciliations between the CRM system and the financial system.
Distribute weekly donation reports to Institute staff.
Serve as the primary contact for remote check deposit processing.
Perform other duties as assigned.