Staff Accountant - AP
About The Position
Santa Barbara Infrared, Inc. is recruiting a Staff Accountant to support month-end closing, accounts payable, commission payments, banking payables, company credit card processing, intercompany accounting, accounts receivable backup, archived files, payroll support, audits, and special projects. The role prepares journal entries and reconciliations for the Director of Finance’s review and processes payments and financial records using the company’s accounting system and related tools. Santa Barbara Infrared, Inc. (SBIR) is a fast-paced subsidiary of HEICO Corporation. SBIR designs and manufactures infrared and electro-optical test instrumentation for military and commercial sensor systems. The company describes its culture as focused on providing quality products and services to customers. The stated pay range is $30.14 to $36.58 per hour. Candidates must meet US export control eligibility requirements and provide proper documentation. Pre-employment checks include background, reference, and ITAR/EAR checks, as well as a drug screen.
Requirements
- Bachelor’s degree from a four-year college or university, or an equivalent combination of education and experience.
- Previous experience with accounts payable, accounts receivable, and payroll and/or journal entries.
- Strong interpersonal skills and ability to work effectively in a team structure.
- Ability to work in a hands-on, fast-paced company.
- Strong computer skills, specifically in Excel and Word.
- Must be a US citizen, permanent resident, or person granted asylum due to US Export Control Regulations; proper documentation is required.
- Must pass pre-employment background, reference, and ITAR/EAR checks, as well as a pre-employment drug screen.
Responsibilities
- Prepare journal entries for the Director of Finance’s review and input into the accounting system.
- Prepare sub-ledger-to-general-ledger reconciliations for the Director of Finance’s review and upload month-end reconciliations to FloQast.
- Establish and maintain accounts payable procedures.
- Perform three-way matching of packing slips, certifications, invoices, and purchase orders; obtain invoice approvals as needed.
- Coordinate with Receiving, Purchasing, and QA to resolve issues; support Purchasing with vendor credit applications.
- Enter and code invoices, generate and mail payable checks, and file paid invoices.
- Respond to vendor questions and research issues.
- Generate wires for approval by the Controller/CFO and Corporate, when needed.
- Complete EDD reporting for independent contractors, request and review vendor W-9s, and prepare year-end 1099s.
- Manage commission payments to representatives, including reviewing contract terms, tracking customer invoice payments, and setting up wire transactions.
- Review daily banking activity and record outgoing wires, ACH payments, sales tax payments, and credit card payments; track checks outstanding for more than 30 days and notify vendors.
- Reconcile company credit card statements with receipts and purchase orders, process transactions in Visual, and issue ACH payments via Wells Fargo.
- Manage company credit cards, including opening and closing accounts for new or terminated team members and responding to suspected fraud with Wells Fargo.
- Reconcile monthly intercompany balances with HEICO, prepare monthly journal entries for intercompany transactions, and record monthly accruals suggested by HEICO.
- Maintain internal W-9s for three companies and serve as accounts receivable backup.
- Manage archived files and retrieve documentation upon Team Member requests.
- Support payroll and assist the Controller with audit requests and special projects as needed.
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What This Job Offers
Job Type
Full-time
