Staff Accountant

Hallmark University•San Antonio, TX

About The Position

The Staff Accountant supports the Controller in managing the university’s financial operations. This role is responsible for overseeing accounts payable activities, general ledger activities, assisting with financial reporting, and ensuring compliance with internal controls and accounting standards. The position plays a key role in month-end and year-end close processes, budget support and audit preparation.

Requirements

Bachelor’s degree in accounting or finance.
1+ years of accounts payable accounting experience.
Strong understanding of GAAP and financial reporting.
Proficiency in Microsoft Excel (intermediate to advanced).
Ability to manage multiple priorities and meet deadlines.
Strong attention to detail and analytical skills.
Ability to maintain confidentiality and work collaboratively.

Nice To Haves

Experience in nonprofit or higher education accounting.
Familiarity with ERP systems such as MAS90/100/200 or Dynamics GP.

Responsibilities

Maintain the integrity of the accounting system, including basic account setup and routine system tasks.
Enter and process vendor invoices in a timely and accurate manner.
Prepare and process accounts payable disbursements, including check runs and ACH payments.
Review invoices for proper approval, coding, and supporting documentation.
Assist with tuition charges and adjustments within the Colleague system.
Record and classify financial transactions in accordance with GAAP.
Prepare routine journal entries, including prepaids and standard accruals.
Reconcile assigned balance sheet accounts, including cash and select asset/liability accounts.
Assist with month-end close activities.
Maintain organized financial records and documentation for audit support.
Track fixed asset additions and assist with maintaining depreciation schedules.
Monitor vendor accounts and respond to inquiries in a professional and timely manner.
Follow up on outstanding or delinquent accounts through phone and written communication.
Monitor student account credit balances and coordinate refunds via check or ACH.
Ensure compliance with internal control policies and procedures.
Collaborate with departments to ensure accurate coding and processing of transactions.
Assist with troubleshooting routine system or transaction issues and coordinate with IT as needed.
Provide backup support for other business office functions.
Perform other duties as assigned.
Back up other accounting duties as needed.
Actively participates in Hallmark Character Program.