Staff Accountant

HEI Hotels and Resorts•Miami Beach, FL

About The Position

The Staff Accountant assists the Controller in directing the hotel’s financial activities, safeguarding its assets, and preparing financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts standards. The role supports accounting operations across receivables, credit cards, general and city ledgers, purchasing, invoices, and vendor accounts. The position is with Freehand Miami, part of HEI Hotels & Resorts.

Requirements

Strong organizational skills and attention to detail.
Ability to compile facts and figures.
Ability to operate a personal computer and calculator.
Effective verbal and written communication skills.
Ability to adapt communication style to different audiences, including supervisors, coworkers, and the public.

Nice To Haves

Bachelor’s degree in Accounting preferred.
Accounting experience preferred.
Hotel experience preferred.

Responsibilities

Sort and verify Night Audit work for accuracy, primarily for receivables, including banquet check extensions, banquet cost coding, and routing sales and promotion checks with supporting documentation.
Record department administration phone calls and notify the Controller of potential concerns.
Post city ledger payments in the property management system, reconcile and bill city ledger accounts, and conduct follow-up billing and credit collection documentation.
Notify the Controller of potentially uncollectible accounts.
Reconcile credit card supporting documents to the General Cashier Summary and report discrepancies to the Controller.
Bill credit cards and maintain accurate, legible credit card logs.
Set up new accounts according to established credit policy and assist with reconciling open account status items.
Input the General Cashier Summary and maintain its binder.
File and distribute credit card cancellations, bulletins, and credit warnings.
Process and follow up on returned checks accepted as cash payments.
Record General Ledger and City Ledger reconciliations.
Verify compliance with purchasing procedures by comparing purchase order and invoice prices and quantities and confirming purchase order validity.
Maintain an accurate, current Purchase Order Log.
Route invoices with attached purchase orders to department heads and Executive Committee members for approval.
Verify account coding, ensure invoices are returned promptly, and process approved invoices for payment with appropriate signatures and supporting documents.
Pay hotel invoices promptly and accurately, ensuring correct amounts, account coding, invoice extensions, and discounts.
Handle vendor inquiries and reconcile vendor statements.
Maintain organized, current files for open invoices, paid invoices, and voided checks.
Interface checks and submit a log of all manual checks to the Controller.
Comply with attendance rules and be available to work regularly.
Perform other job-related duties as assigned.