Staff Accountant

HEI Hotels and Resorts•New York, NY

21h

About The Position

Assist the Controller in directing the hotel's financial activities, safeguarding its assets, and preparing financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts standards. The role handles receivables and credit-card activity, reconciliations, purchasing and invoice processing, vendor inquiries, and related accounting records at Freehand New York.

Requirements

Strong organizational skills and attention to detail.
Ability to compile facts and figures.
Ability to operate a personal computer and calculator.
Effective verbal and written communication skills.
Ability to adapt communication style to different audiences, including supervisors, coworkers, and the public.

Nice To Haves

Bachelor's degree in Accounting preferred.
Accounting experience preferred.
Hotel experience preferred.

Responsibilities

Sort and verify Night Audit work, particularly receivables, including banquet check extensions, banquet cost coding, and sales and promotion checks with supporting documentation.
Record department administration phone calls and alert the Controller to potential concerns.
Post city ledger payments in the property management system; reconcile and bill city ledger accounts.
Follow up on billing and credit-collection documentation and inform the Controller of potentially uncollectible accounts.
Reconcile credit-card backup to the General Cashier Summary and report discrepancies to the Controller.
Bill credit-card accounts and maintain accurate, legible credit-card logs.
Set up new accounts in accordance with established credit policy and help reconcile open-account status items.
Input the General Cashier Summary and maintain its binder.
File and distribute credit-card cancellations, bulletins, and credit warnings.
Process and follow up on returned checks accepted as cash payments.
Record General Ledger and City Ledger reconciliations.
Verify purchasing procedures, including matching purchase-order prices and quantities to invoices and validating purchase-order numbers.
Maintain an accurate, current Purchase Order Log.
Route invoices with purchase orders to department heads and Executive Committee members for approval.
Verify account coding and timely return of invoices; process approved invoices for payment with required signatures and supporting documentation.
Pay hotel invoices accurately and on time, ensuring correct amounts, account coding, invoice extensions, and discounts.
Handle vendor inquiries and reconcile vendor statements.
Maintain organized, up-to-date open-invoice, paid-invoice, and voided-check files.
Interface checks and submit a log of manual checks to the Controller.
Follow attendance rules and be available for regular work; perform other job-related duties as assigned.