Staff Accountant
CIVIE
•$66,000 - $80,000•Remote
About The Position
CIVIE is seeking a detail-oriented Staff Accountant to manage Accounts Payable (AP) and Accounts Receivable (AR) processing across three entities. The role uses AI-enabled accounting software to streamline routine transaction processing, allowing the accountant to focus on accuracy, exception handling, and trend analysis rather than manual data entry. The position also includes monthly reporting and analytical work. It is remote, with an annual salary range of $66,000 to $80,000.
Requirements
- Bachelor's degree in Accounting or Finance.
- 3–5 years of accounting experience with direct AP and AR responsibility.
- Proficiency in QuickBooks Online and Bill.com.
- Comfort working with AI-enabled or automated accounting tools and adapting processes as tools evolve.
- Strong Excel skills.
Nice To Haves
- Experience working across multiple entities.
- Excellent attention to detail and ability to spot anomalies in transaction data.
- Ability to synthesize data into clear, concise trend summaries for leadership.
- Strong communication skills and ability to work independently.
- Team-oriented approach and enjoyment of a fast-paced environment.
- Ability to work independently in a remote environment.
Responsibilities
- Manage day-to-day AP and AR workflows across multiple entities using Bill.com and QuickBooks Online.
- Review, code, and approve vendor invoices.
- Generate and send customer invoices, monitor collections, and follow up on past-due accounts.
- Reconcile AP and AR subledgers to the general ledger for each entity.
- Resolve discrepancies, coding errors, and exceptions flagged by AI-enabled processing tools.
- Maintain accurate vendor and customer records across all three entities.
- Monitor AP and AR trends throughout the month, including aging, DSO/DPO, payment timing, and unusual variances.
- Prepare a month-end AP/AR trends summary for leadership, highlighting notable shifts, risks, or opportunities.
- Flag cash flow implications from AP/AR trends to the Controller in a timely manner.
- Support month-end close by ensuring AP and AR are accurately reflected prior to close.
- Maintain consistency in AP/AR processes and documentation across all three entities.
- Sort incoming mail and distribute or scan/forward items to the appropriate remote team members.
- Flag invoices, checks, or time-sensitive documents received by mail for prompt processing.
Benefits
- Paid vacation, sick time, personal time, and holidays.
- Health, dental, and vision benefits, with an employer HSA contribution.
- Long-term, short-term, and life insurance.
- 401(k) with company match and profit sharing.
- Monthly fringe benefits.
- Quarterly UberEats voucher.
- Annual education stipend.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
