Staff Accountant

Explore St. Louis•St. Louis, MO

About The Position

In this role, the Staff Accountant works closely with the Controller and frequently interacts with employees, department heads, vendors, and Finance department personnel to ensure financial transactions are properly authorized, coded, documented and processed. This position requires strong attention to detail, responsiveness, organizational skills, and a commitment to providing excellent internal and external customer service.

Requirements

Working knowledge of basic accounting principles
Strong understanding of accounts payable processes
Strong spreadsheet and database skills
Experience using accounting or general-ledger software
Ability to accurately process and maintain detailed financial information
Ability and willingness to develop additional general-ledger accounting skills over time
Accuracy and attention to detail
Strong organizational and problem-solving skills
Awareness of internal controls
Effective communication and customer service skills
Responsiveness, reliability and accountability
A high level of integrity

Nice To Haves

Familiarity with Sage Intacct and Bill.com preferred

Responsibilities

Process accounts payable invoices through Bill.com or other designated payables systems.
Assist with electronic payment processing in accordance with established controls.
Review invoices for appropriate documentation, authorization, account coding, and purchase-order support.
Monitor the accounts payable email inbox and respond to inquiries promptly.
Coordinate new-vendor setup in accordance with established vendor-management procedures.
Maintain accurate vendor records.
Reconcile vendor statements and investigate discrepancies.
Respond to vendor questions regarding invoices and payment status.
Review employee expense reports for documentation, account coding, approval, and compliance with organizational Travel & Expense policies.
Review company credit card transactions for completeness and proper coding.
Follow up with employees and supervisors regarding incomplete or outstanding expense documentation.
Assist employees with routine expense report and coding questions.
Review purchase-order and invoice documentation for compliance with established purchasing procedures.
Verify that transactions contain required approvals prior to payment processing.
Review account coding and accuracy of documentation.
Monitor payments against open purchase orders and identify potential discrepancies.
Prepare required purchasing and vendor-utilization reports, including MBE/WBE reporting when applicable.
Verify that required approvals have been obtained.
Participate in the monthly and annual close processes.
Prepare routine recurring journal entries as assigned.
Prepare selected balance sheet and expense account reconciliations.
Assist with bank reconciliations as assigned, subject to appropriate segregation-of-duties considerations.
Reconcile accounts payable records to the general ledger.
Research routine accounting discrepancies and escalate unresolved or unusual items to the Controller.
Prepare requested schedules, invoices, reconciliations, and other supporting documentation for the annual independent audit.
Respond to routine audit documentation requests under the direction of the Controller.
Assist with year-end accounting.
Maintain proficiency in Sage Intacct, Bill.com, and other financial systems.
Ensure that all data entered in financial systems is accurate and complete.
Assist with documentation of routine accounting processes.
Identify recurring processing problems report to the Controller.